By: Shannon Murphy, Greg Young March 20, 2024 Read time: 2 min (589 words)
On February 26, 2024, the National Institute of Standards and Technology (NIST) released the official 2.0 version of the Cyber Security Framework (CSF).
What is the NIST CSF?
The NIST CSF is a series of guidelines and best practices to reduce cyber risk and improve security posture. The framework is divided into pillars or “functions” and each function is subdivided into “categories” which outline specific outcomes.
As titled, it is a framework. Although it was published by a standards body, it is not a technical standard.
https://www.nist.gov/cyberframework
What Is the CSF Really Used For?
Unlike some very prescriptive NIST standards (for example, crypto standards like FIPS-140-2), the CSF framework is similar to the ISO 27001 certification guidance. It aims to set out general requirements to inventory security risk, design and implement compensating controls, and adopt an overarching process to ensure continuous improvement to meet shifting security needs.
It’s a high-level map for security leaders to identify categories of protection that are not being serviced well. Think of the CSF as a series of buckets with labels. You metaphorically put all the actions, technology deployments, and processes you do in cybersecurity into these buckets, and then look for buckets with too little activity in them or have too much activity — or repetitive activity — and not enough of other requirements in them.
The CSF hierarchy is that Functions contain many Categories — or in other words, there are big buckets that contain smaller buckets.
What Is New in CSF 2.0?
The most noteworthy change is the introduction of Governance as a sixth pillar in the CSF Framework. This shift sees governance being given significantly more importance from just a mention within the previous five Categories to now being its owna separate Function.
According to NIST the Govern function refers to how an organization’s, “cybersecurity risk management strategy, expectations, and policy are established, communicated, and monitored.” This is a positive and needed evolution, as when governance is weak, it often isn’t restricted to a single function (e.g. IAM) and can be systemic.
Governance aligns to a broader paradigm shift where we see cybersecurity becoming highly relevant within the business context as an operational risk. The Govern expectation is cybersecurity is integrated into the broader enterprise risk management strategy and requires dedicated accountability and oversight.
There are some other reassignments and minor changes in the remaining five Categories. CSF version 1.0 was published in 2014, and 1.1 in 2018. A lot has changed in security since then. The 2.0 update acknowledges that a review has been conducted.
As a framework, the CISO domain has not radically changed. Yes, the technology has radically evolved, but the greatest evolution in the CISO role really has been around governance: greater interaction with C-suite and board, while some activities have been handed off to operations.
So How Will This Impact Me in the Short Term?
The update to the NIST CSF provides a fresh opportunity to security leaders to start or reopen conversations with business leaders on evolving needs.
The greatest impact will be to auditors and consultants who will need to make formatting changes to their templates and work products to align with version 2.0.
CISOs and security leaders will have to make some similar changes to how they track and report compliance.
But overall, the greatest impact (aside from some extra billable cybersecurity consulting fees) will be a boost of relevance to the CSF that could attract new adherents both through security leaders choosing to look at themselves through the CSF lens and management asking the same of CISOs.
Hornetsecurity is implementing an update to enhance email security by enforcing checks on the “Header-From” value in emails, as per RFC 5322 standards. This initiative is driven by several key reasons:
Preventing Email Delivery Issues: Historically, not enforcing the validity of the originator email address has led to emails being accepted by our system but ultimately rejected by the final destination, especially with most customers now using cloud email service providers that enforce stricter validation.
Enhanced Protection Against Spoofed Emails: By strictly validating the “Header-From” value, we aim to significantly reduce the risk of email spoofing.
Enhance Email Authentication for DKIM/DMARC Alignment: By enforcing RFC 5322 compliance in the “Header-From” field, we can ensure better alignment with DKIM and DMARC standards, thereby significantly improving the security and authenticity of email communications.
The cause of malformed “From” headers often stems from incorrect email server configurations by the sender or from bugs in scripts or other applications. Our new protocol aims to rectify these issues, ensuring that all emails passing through our system are fully compliant with established standards, thus improving the overall security and reliability of email communications.
Implementation Timeline
Stage 1 (Starting 4 March 2024): 1-5% of invalid emails will be rejected.
Stage 2 (Second week): 30% rejection rate.
Stage 3 (Third week): 60% rejection rate.
Final Stage (By the end of the fourth week): 100% rejection rate.
Impact Assessment
Extensive testing over the past six months indicates that the impact on legitimate email delivery is expected to be minimal. However, email administrators should be prepared for potential queries from users experiencing email rejections.
Handling Rejections
When an email is rejected due to a malformed “Header-From”, the sender will receive a bounce-back message with the error “510 5.1.7 malformed Header-From according to RFC 5322”. This message indicates that the email did not meet the necessary header standards.
Identifying Affected Emails
Email administrators can identify affected emails in the Hornetsecurity Control Panel (https://cp.hornetsecurity.com) using the following steps:
Navigate to ELT in the Hornetsecurity Control Panel.
Select your tenant in the top right field.
Choose a date range for your search. A shorter range will yield quicker results.
Click in the “Search” text box, select the “Msg ID” parameter, and type in “hfromfailed” (exact string).
Press ENTER to perform the search.
When email administrators identify emails affected by the “Header-From” checks in the Email Live Tracking (ELT) system, immediate and appropriate actions are necessary to verify if the email application or server settings are correctly configured to comply with RFC 5322 standards. This will help maintain email flow integrity.
Defining Exceptions
In implementing the new “Header-From” checks, Hornetsecurity recognizes the need for flexibility in certain cases. Therefore, we have provisioned for the definition of exceptions to these checks.
This section details how to set up these exceptions and the timeline for their deprecation:
Creating Exception Rules: Within the Compliance Filter, you can create rules that define exceptions to the “Header-From” checks. This should be based on the envelop sender address.
Applying the Exceptions: Once defined, these exceptions will allow certain emails to bypass the strict “Header-From” checks.
Timeline for Deprecation of Exceptions applied to the new Header-From checks
Initial Implementation: The ability to define exceptions is available as part of the initial rollout of the “Header-From” checks.
Deprecation Date: These exception provisions are set to be deprecated by the end of June 2024.
The provision for exceptions is intended as a temporary measure to facilitate a smoother transition to the new protocol. By June 2024, it is expected that all email senders would have had sufficient time to align their email systems with RFC 5322 standards. Deprecating the exceptions is a step towards ensuring full compliance and maximizing the security benefits of the “Header-From” checks.
Conclusion
The enhancement of our RFC-compliance is a significant step toward securing email communications. Adherence to these standards will collectively reduce risks associated with email. For further assistance or clarification, please reach out to our support team at support@hornetsecurity.com.
Invalid “Header From” Examples:
Header From
Reason
From: <>
Blank addresses are problematic as they cause issues in scenarios requiring a valid email address, such as allow and deny lists.
From: John Doe john.doe@hornetsecurity.com
Non-compliant with RFC standards. The email address must be enclosed in angle brackets (< and >) when accompanied by a display name.
While technically RFC-compliant, such formats are often rejected by M365 unless explicit exceptions are configured. We do accept certain email addresses with comments.
From: John, Doe <john.doe@hornetsecurity.com>
Non-compliant with RFC standards. A display name containing a comma must be enclosed in double quotes.
From: “John Doe <john.doe@hornetsecurity.com>”
Non-compliant with RFC standards. The entire ‘From’ value is incorrectly enclosed in double quotation marks, which is not allowed.
From: “John Doe <john.doe@hornetsecurity.com>” john.doe@hornetsecurity.com
Non-compliant with RFC standards. The display name is present, but the email address is not correctly enclosed in angle brackets.
From: “John Doe”<john.doe@hornetsecurity.com>
Non-compliant with RFC standards due to the absence of white-space between the display name and the email address.
Updated: Jan 31, 2024, 13:03 PM By Claire Broadley Content Manager REVIEWED By Jared Atchison Co-owner
Do you want to set up Postmaster Tools… but you’re not sure where to start?
Postmaster Tools lets you to monitor your spam complaints and domain reputation. That’s super important now that Gmail is blocking emails more aggressively.
Thankfully, Postmaster Tools is free and easy to configure. If you’ve already used a Google service like Analytics, it’ll take just a couple of minutes to set up.
You should set up Postmaster Tools if you meet any of the following criteria:
1. You Regularly Send Emails to Gmail Recipients
Postmaster Tools is a tool that Google provides to monitor emails to Gmail users.
Realistically, most of your email lists are likely to include a large number of Gmail mailboxes unless you’re sending to a very specific group of people, like an internal company mailing list. (According to Techjury, Gmail had a 75.8% share of the email market in 2023.)
Keep in mind that Gmail recipients aren’t always using Gmail email addresses. The people who use custom domains or Google Workspace are ‘hidden’, so it’s not always clear who’s using Gmail and who isn’t. To be on the safe side, it’s best to use it (it’s free).
2. You Send Marketing Emails (or Have a Large Website)
Postmaster Tools works best for bulk email senders, which Google defines as a domain that sends more than 5,000 emails a day.
If you’re sending email newsletters on a regular basis, having Postmaster Tools is going to help.
Likewise, if you use WooCommerce or a similar platform, you likely send a high number of transactional emails: password reset emails, receipts, and so on.
If you don’t send a large number of emails right now, you can still set up Postmaster Tools so you’re prepared for the time you might.
Just note that you may see the following message:
No data to display at present. Please come back later. Postmaster Tools requires your domain to satisfy certain conditions before data is visible for this chart.
This usually means you’re not sending enough emails for Google to be able to calculate meaningful statistics.
It’s up to you if you want to set it up anyway, or skip it until your business grows a little more.
How to Add a Domain to Postmaster Tools
Adding a domain to Postmaster Tools is simple and should take less than 10 minutes.
To get started, head to the Postmaster Tools site and log in. If you’re already using Google Analytics, sign in using the email address you use for your Analytics account.
The welcome popup will already be open. Click on Get Started to begin.
Next, enter the domain name that your emails come from.
This should be the domain you use as the sender, or the ‘from email’, when you’re sending emails from your domain. It will normally be your main website.
If your domain name is already verified for another Google service, that’s all you need to do! You’ll see confirmation that your domain is set up.
If you haven’t used this domain with Google services before, you’ll need to verify it. Google will ask you to add a TXT record to your DNS.
To complete this, head to the control panel for the company you bought your domain from. It’ll likely be your domain name registrar or your web host. If you’re using a service like Cloudflare, you’ll want to open up your DNS records there instead.
Locate the part of the control panel that handles your DNS (which might be called a DNS Zone) and add a new TXT record. Copy the record provided into the fields.
Note: Most providers will ask you to enter a Name, which isn’t shown in Google’s instructions. If your provider doesn’t fill this out by default, you can safely enter @ in the Name field.
Now save your record and wait a few minutes. Changes in Cloudflare can be near-instant, but other registrars or hosts may take longer.
After waiting for your change to take effect, switch back to Postmaster Tools and hit Verify to continue.
And that’s it! Now your domain has been added to Postmaster Tools.
How to Read the Charts in Google Postmaster Tools
Google is now tracking various aspects of your email deliverability. It’ll display the data in a series of charts in your account.
Here’s a quick overview of what you can see.
As I mentioned, keep in mind that the data here is only counted from Gmail accounts. It’s not a domain-wide measurement of everything you send.
Spam Rate
Your spam rate is the number of emails sent vs the number of spam complaints received each day. You should aim to keep this below 0.1%.
You can do that by making it easy for people to unsubscribe from marketing emails and using double optins rather than single optins.
It’s normal for spam complaint rates to spike occasionally because Google measures each day in isolation.
If you’re seeing a spam rate that is consistently above 0.3%, it’s worth looking into why that’s happening. You might be sending emails to people who don’t want to receive them.
IP Reputation
IP reputation is the trustworthiness of the IP address your emails come from. Google may mark emails as spam if your IP reputation is poor.
Keep in mind that IP reputation is tied to your email marketing provider. It’s a measure of their IP as well as yours.
If you see a downward trend, check in with the platform you’re using to ask if they’re seeing the same thing.
Domain Reputation
Domain reputation is the trustworthiness of the domain name you’ve verified in Postmaster Tools. This can be factored into Google’s spam scoring, along with other measurements.
The ideal scenario is a consistent rating of High, as shown in our screenshot above.
Wait: What is IP Reputation vs Domain Reputation?
You’ll now see that Google has separate options for IP reputation and domain reputation. Here’s the difference:
IP reputation measures the reputation of the server that actually sends your emails out. This might be a service like Constant Contact, ConvertKit, or Drip. Other people who use the service will share the same IP, so you’re a little more vulnerable to the impact of other users’ actions.
Domain reputation is a measure of the emails that are sent from your domain name as a whole.
Feedback Loop
High-volume or bulk senders can activate this feature to track spam complaints in more detail. You’ll need a special email header called Feedback-ID if you want to use this. Most likely, you won’t need to look at this report.
Authentication
This chart shows you how many emails cleared security checks.
In more technical terms, it shows how many emails attempted to authenticate using DMARC, SPF, and DKIM vs. how many actually did.
Encryption
This chart looks very similar to the domain reputation chart we already showed. It should sit at 100%.
If you’re seeing a lower percentage, you may be using outdated connection details for your email provider.
Check the websites or platforms that are sending emails from your domain and update them from an SSL connection to a TLS connection.
Delivery Errors
Last but not least, the final chart is the most useful. The Delivery Errors report will show you whether emails were rejected or temporarily delayed. A temporary delay is labeled as a TempFail in this report.
If you see any jumps, click on the point in the chart and the reason for the failures will be displayed below it.
Small jumps here and there are not a huge cause for concern. However, very large error rates are a definite red flag. You may have received a 550 error or a 421 error that gives you more clues as to why they’re happening.
Here are the 3 most important error messages related to blocked emails in Gmail:
421-4.7.0 unsolicited mail originating from your IP address. To protect our users from spam, mail sent from your IP address has been temporarily rate limited.
550-5.7.1 Our system has detected an unusual rate of unsolicited mail originating from your IP address. To protect our users from spam, mail sent from your IP address has been blocked.
550-5.7.26 This mail is unauthenticated, which poses a security risk to the sender and Gmail users, and has been blocked. The sender must authenticate with at least one of SPF or DKIM. For this message, DKIM checks did not pass and SPF check for example.com did not pass with ip: 192.186.0.1.
If you’re seeing these errors, check that your domain name has the correct DNS records for authenticating email. It’s also a good idea to examine your emails to ensure you have the right unsubscribe links in them.
Note: WP Mail SMTP preserves the list-unsubscribe headers that your email provider adds. That means that your emails will have a one-click unsubscribe option at the top.
If you’re using a different SMTP plugin, make sure it’s preserving that crucial list-unsubscribe header. If it’s not there, If not, you may want to consider switching to WP Mail SMTP for the best possible protection against spam complaints and failed emails.
Are your emails from WordPress disappearing or landing in the spam folder? You’re definitely not alone. Learn how to authenticate WordPress emails and ensure they always land in your inbox.
Ready to fix your emails? Get started today with the best WordPress SMTP plugin. If you don’t have the time to fix your emails, you can get full White Glove Setup assistance as an extra purchase, and there’s a 14-day money-back guarantee for all paid plans.
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Just in time for Data Privacy Day 2024 on January 28, the EU Commission is calling for evidence to understand how the EU’s General Data Protection Regulation (GDPR) has been functioning now that we’re nearing the 6th anniversary of the regulation coming into force.
We’re so glad they asked, because we have some thoughts. And what better way to celebrate privacy day than by discussing whether the application of the GDPR has actually done anything to improve people’s privacy?
The answer is, mostly yes, but in a couple of significant ways – no.
Overall, the GDPR is rightly seen as the global gold standard for privacy protection. It has served as a model for what data protection practices should look like globally, it enshrines data subject rights that have been copied across jurisdictions, and when it took effect, it created a standard for the kinds of privacy protections people worldwide should be able to expect and demand from the entities that handle their personal data. On balance, the GDPR has definitely moved the needle in the right direction for giving people more control over their personal data and in protecting their privacy.
In a couple of key areas, however, we believe the way the GDPR has been applied to data flowing across the Internet has done nothing for privacy and in fact may even jeopardize the protection of personal data. The first area where we see this is with respect to cross-border data transfers. Location has become a proxy for privacy in the minds of many EU data protection regulators, and we think that is the wrong result. The second area is an overly broad interpretation of what constitutes “personal data” by some regulators with respect to Internet Protocol or “IP” addresses. We contend that IP addresses should not always count as personal data, especially when the entities handling IP addresses have no ability on their own to tie those IP addresses to individuals. This is important because the ability to implement a number of industry-leading cybersecurity measures relies on the ability to do threat intelligence on Internet traffic metadata, including IP addresses.
Location should not be a proxy for privacy
Fundamentally, good data security and privacy practices should be able to protect personal data regardless of where that processing or storage occurs. Nevertheless, the GDPR is based on the idea that legal protections should attach to personal data based on the location of the data – where it is generated, processed, or stored. Articles 44 to 49 establish the conditions that must be in place in order for data to be transferred to a jurisdiction outside the EU, with the idea that even if the data is in a different location, the privacy protections established by the GDPR should follow the data. No doubt this approach was influenced by political developments around government surveillance practices, such as the revelations in 2013 of secret documents describing the relationship between the US NSA (and its Five Eyes partners) and large Internet companies, and that intelligence agencies were scooping up data from choke points on the Internet. And once the GDPR took effect, many data regulators in the EU were of the view that as a result of the GDPR’s restrictions on cross-border data transfers, European personal data simply could not be processed in the United States in a way that would be consistent with the GDPR.
This issue came to a head in July 2020, when the European Court of Justice (CJEU), in its “Schrems II” decision1, invalidated the EU-US Privacy Shield adequacy standard and questioned the suitability of the EU standard contractual clauses (a mechanism entities can use to ensure that GDPR protections are applied to EU personal data even if it is processed outside the EU). The ruling in some respects left data protection regulators with little room to maneuver on questions of transatlantic data flows. But while some regulators were able to view the Schrems II ruling in a way that would still allow for EU personal data to be processed in the United States, other data protection regulators saw the decision as an opportunity to double down on their view that EU personal data cannot be processed in the US consistent with the GDPR, therefore promoting the misconception that data localization should be a proxy for data protection.
In fact, we would argue that the opposite is the case. From our own experience and according to recent research2, we know that data localization threatens an organization’s ability to achieve integrated management of cybersecurity risk and limits an entity’s ability to employ state-of-the-art cybersecurity measures that rely on cross-border data transfers to make them as effective as possible. For example, Cloudflare’s Bot Management product only increases in accuracy with continued use on the global network: it detects and blocks traffic coming from likely bots before feeding back learnings to the models backing the product. A diversity of signal and scale of data on a global platform is critical to help us continue to evolve our bot detection tools. If the Internet were fragmented – preventing data from one jurisdiction being used in another – more and more signals would be missed. We wouldn’t be able to apply learnings from bot trends in Asia to bot mitigation efforts in Europe, for example. And if the ability to identify bot traffic is hampered, so is the ability to block those harmful bots from services that process personal data.
The need for industry-leading cybersecurity measures is self-evident, and it is not as if data protection authorities don’t realize this. If you look at any enforcement action brought against an entity that suffered a data breach, you see data protection regulators insisting that the impacted entities implement ever more robust cybersecurity measures in line with the obligation GDPR Article 32 places on data controllers and processors to “develop appropriate technical and organizational measures to ensure a level of security appropriate to the risk”, “taking into account the state of the art”. In addition, data localization undermines information sharing within industry and with government agencies for cybersecurity purposes, which is generally recognized as vital to effective cybersecurity.
In this way, while the GDPR itself lays out a solid framework for securing personal data to ensure its privacy, the application of the GDPR’s cross-border data transfer provisions has twisted and contorted the purpose of the GDPR. It’s a classic example of not being able to see the forest for the trees. If the GDPR is applied in such a way as to elevate the priority of data localization over the priority of keeping data private and secure, then the protection of ordinary people’s data suffers.
Applying data transfer rules to IP addresses could lead to balkanization of the Internet
The other key way in which the application of the GDPR has been detrimental to the actual privacy of personal data is related to the way the term “personal data” has been defined in the Internet context – specifically with respect to Internet Protocol or “IP” addresses. A world where IP addresses are always treated as personal data and therefore subject to the GDPR’s data transfer rules is a world that could come perilously close to requiring a walled-off European Internet. And as noted above, this could have serious consequences for data privacy, not to mention that it likely would cut the EU off from any number of global marketplaces, information exchanges, and social media platforms.
This is a bit of a complicated argument, so let’s break it down. As most of us know, IP addresses are the addressing system for the Internet. When you send a request to a website, send an email, or communicate online in any way, IP addresses connect your request to the destination you’re trying to access. These IP addresses are the key to making sure Internet traffic gets delivered to where it needs to go. As the Internet is a global network, this means it’s entirely possible that Internet traffic – which necessarily contains IP addresses – will cross national borders. Indeed, the destination you are trying to access may well be located in a different jurisdiction altogether. That’s just the way the global Internet works. So far, so good.
But if IP addresses are considered personal data, then they are subject to data transfer restrictions under the GDPR. And with the way those provisions have been applied in recent years, some data regulators were getting perilously close to saying that IP addresses cannot transit jurisdictional boundaries if it meant the data might go to the US. The EU’s recent approval of the EU-US Data Privacy Framework established adequacy for US entities that certify to the framework, so these cross-border data transfers are not currently an issue. But if the Data Privacy Framework were to be invalidated as the EU-US Privacy Shield was in the Schrems II decision, then we could find ourselves in a place where the GDPR is applied to mean that IP addresses ostensibly linked to EU residents can’t be processed in the US, or potentially not even leave the EU.
If this were the case, then providers would have to start developing Europe-only networks to ensure IP addresses never cross jurisdictional boundaries. But how would people in the EU and US communicate if EU IP addresses can’t go to the US? Would EU citizens be restricted from accessing content stored in the US? It’s an application of the GDPR that would lead to the absurd result – one surely not intended by its drafters. And yet, in light of the Schrems II case and the way the GDPR has been applied, here we are.
A possible solution would be to consider that IP addresses are not always “personal data” subject to the GDPR. In 2016 – even before the GDPR took effect – the Court of Justice of the European Union (CJEU) established the view in Breyer v. Bundesrepublik Deutschland that even dynamic IP addresses, which change with every new connection to the Internet, constituted personal data if an entity processing the IP address could link the IP addresses to an individual. While the court’s decision did not say that dynamic IP addresses are always personal data under European data protection law, that’s exactly what EU data regulators took from the decision, without considering whether an entity actually has a way to tie the IP address to a real person3.
The question of when an identifier qualifies as “personal data” is again before the CJEU: In April 2023, the lower EU General Court ruled in SRB v EDPS4 that transmitted data can be considered anonymised and therefore not personal data if the data recipient does not have any additional information reasonably likely to allow it to re-identify the data subjects and has no legal means available to access such information. The appellant – the European Data Protection Supervisor (EDPS) – disagrees. The EDPS, who mainly oversees the privacy compliance of EU institutions and bodies, is appealing the decision and arguing that a unique identifier should qualify as personal data if that identifier could ever be linked to an individual, regardless of whether the entity holding the identifier actually had the means to make such a link.
If the lower court’s common-sense ruling holds, one could argue that IP addresses are not personal data when those IP addresses are processed by entities like Cloudflare, which have no means of connecting an IP address to an individual. If IP addresses are then not always personal data, then IP addresses will not always be subject to the GDPR’s rules on cross-border data transfers.
Although it may seem counterintuitive, having a standard whereby an IP address is not necessarily “personal data” would actually be a positive development for privacy. If IP addresses can flow freely across the Internet, then entities in the EU can use non-EU cybersecurity providers to help them secure their personal data. Advanced Machine Learning/predictive AI techniques that look at IP addresses to protect against DDoS attacks, prevent bots, or otherwise guard against personal data breaches will be able to draw on attack patterns and threat intelligence from around the world to the benefit of EU entities and residents. But none of these benefits can be realized in a world where IP addresses are always personal data under the GDPR and where the GDPR’s data transfer rules are interpreted to mean IP addresses linked to EU residents can never flow to the United States.
Keeping privacy in focus
On this Data Privacy Day, we urge EU policy makers to look closely at how the GDPR is working in practice, and to take note of the instances where the GDPR is applied in ways that place privacy protections above all other considerations – even appropriate security measures mandated by the GDPR’s Article 32 that take into account the state of the art of technology. When this happens, it can actually be detrimental to privacy. If taken to the extreme, this formulaic approach would not only negatively impact cybersecurity and data protection, but even put into question the functioning of the global Internet infrastructure as a whole, which depends on cross-border data flows. So what can be done to avert this?
First, we believe EU policymakers could adopt guidelines (if not legal clarification) for regulators that IP addresses should not be considered personal data when they cannot be linked by an entity to a real person. Second, policymakers should clarify that the GDPR’s application should be considered with the cybersecurity benefits of data processing in mind. Building on the GDPR’s existing recital 49, which rightly recognizes cybersecurity as a legitimate interest for processing, personal data that needs to be processed outside the EU for cybersecurity purposes should be exempted from GDPR restrictions to international data transfers. This would avoid some of the worst effects of the mindset that currently views data localization as a proxy for data privacy. Such a shift would be a truly pro-privacy application of the GDPR.
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Updated: Jan 22, 2024, 15:17 PM By Claire Broadley Content Manager REVIEWED By Jared Atchison President and co-owner
Is Gmail blocking emails that you send? You’re not alone.
Google has always been strict in blocking rogue senders in its fight against spam.
In 2024, it’s tightening up the rules and enforcing tighter anti-spam limits. That means emails you send to Gmail mailboxes won’t arrive if you’re not compliant.
The amount of spam emails that Google’s servers deal with is mind-bogglingly huge. About half of all emails sent daily are spam, and according to The Tech Report, about 1.8 billion people use Gmail. It has a vested interest in keeping spam out of its customers’ inboxes.
This article explains who’s impacted by Google’s new sending requirements, what exactly will change this year, and what you need to do to ensure your emails are delivered.
Gmail is likely blocking your emails for one of 2 reasons. Either you’re on a spam blacklist already, or you don’t comply with its new requirements for bulk senders.
Reason 1. Google Put Your Domain On a Spam Blacklist
It only takes a few people to click Mark as Spam in Gmail for your domain reputation to be impacted. This can result in Gmail adding your email to a blacklist if the spam complaints build up.
Once you’re on a blacklist, you’ll have to earn the trust of email providers to be removed.
“Getting off a blacklist is often not a straightforward task. It’s usually not just a case of requesting your removal – you’ll also have to show what you’ve done to resolve the issues that lead to your blacklisting in the first place. ”
-Rachel Adnyana, Email Deliverability Expert at SendLayer
Blacklists are not new, but the threshold for being added to one is lower than it once was.
The telltale sign that you’re on a blacklist is an error like this:
421-4.7.0 unsolicited mail originating from your IP address. To protect our users from spam, mail sent from your IP address has been temporarily rate limited.
550-5.7.1 Our system has detected an unusual rate of unsolicited mail originating from your IP address. To protect our users from spam, mail sent from your IP address has been blocked.
You may see a different 500 error when sending an email if you’re impacted by this. You can look through the SendLayer error library if you see an error you don’t understand.
We’ll explain how you can resolve this problem in just a minute. First, let’s look at the other possible cause of emails to Gmail being blocked.
Reason 2. Your Emails Aren’t Authenticated
Emails are often sent without authentication, but they are sometimes delivered anyway.
If you have a WordPress website, it’ll send emails without authentication by default. You will likely find them in your spam folder.
Some Gmail users will find their contact form emails don’t arrive at all.
As email providers become less tolerant of unauthenticated emails, we’re seeing more support tickets from customers whose WordPress emails go to spam. Some say they used to be delivered, but now aren’t. It’s confusing when this happens. “I didn’t change anything, so why did my emails stop sending?”
It’s not that your website changed. It’s more likely that the rules for detecting spam got tougher. Soon, senders who don’t authenticate their emails will be blocked from emailing Gmail recipients at all.
The telltale sign is an error like this:
550-5.7.26 This mail is unauthenticated, which poses a security risk to the sender and Gmail users, and has been blocked. The sender must authenticate with at least one of SPF or DKIM. For this message, DKIM checks did not pass and SPF check for example.com did not pass with ip: 192.186.0.1.
As you can see, Google is cracking down on domains that don’t have SPF, DMARC, and DKIM configured. If you’re not sure what that means, I’ll explain more in the next section.
Who Do Gmail’s New Rules Apply To?
Initially, the SPF, DMARC, and DKIM requirement will apply to bulk senders. Google defines a bulk sender as a domain that has, at some point, sent more than 5,000 emails to Gmail recipients in a single day.
‘Gmail recipients’ means anyone with an email ending @gmail.com or @googlemail.com, and people who are using custom domains or Google Workspace to receive emails.
You only need to send 5,000 emails once to be considered a bulk sender forever. Remember: this applies to all emails you send from your domain.
Email authentication is best practise and should be set up to maintain good deliverability — even if you’re not considered a bulk sender.
How to Stop Gmail Blocking Your Emails
Now to the important part. How do you stop Gmail blocking the emails you send?
Email deliverability issues can seriously harm your business. If you use Google Workspace, they could even prevent you from sending emails to your own employees.
If your newsletters are considered to be spam, and people mark them as such, that could mean your purchase receipts don’t get through in the future.
No matter why Gmail is blocking your emails, the solutions are the same. First, let’s set up a free reporting tool so you can see your email spam complaints.
1. Set Up Google Postmaster Tools (Bulk Senders)
Google Postmaster Tools is a free tool that will show you exactly what your spam complaint rate is.
If you send a large number of emails, it’s worth creating an account because it will allow you to understand your current standing with Gmail.
You’ll need to authenticate your domain before your spam complaint rate appears. If you’ve already authenticated it for services like Google Analytics, you may find that setup is almost instant.
If you see any spikes in Postmaster Tools’ spam reporting, or you’re consistently maintaining a level of spam complaints over 0.1%, you might not be able to send emails to Gmail recipients (and that includes customers on Google Workspace).
The absolute maximum spam complaint rate that Google will tolerate is 0.3%.
If your spam complaints are trending higher, it’s a sign you need to get to the bottom of the causes. People could be marking emails as spam for all kinds of reasons, but here are a few that Google has specifically highlighted:
You might be sending emails to people who are not expecting to receive them.
Trying to get people on a mailing list to inflate the size can be tempting. After all, you’ll cast a wider net when you send out a marketing email.
But it will could your deliverability too. More people will mark your emails as spam if you don’t give them any choice.
You might not be making it easy for people to unsubscribe.
You need to have a way for people to unsubscribe from your emails. You also need to implement a one-click unsubscribe list header if your email marketing platform supports that.
People could be sending spam through your website forms.
This is surprisingly common. If you don’t protect your contact form from spam, the junk email that passes through it hurts your deliverability because it appears to come from your domain.
You have a security issue on your website and you’re spamming people without even knowing.
In WordPress, there are a few common causes of poor security:
Poor security on your WordPress admin account, meaning your passwords are easy to guess and other people can get into your dashboard.
Nulled plugins, which can contain malicious code, including code that sends spam or phishing emails.
Poor security on your hosting account; for example, if you have a VPS, you need to watch out for hackers getting access and setting up SMTP relays that blast out emails without you knowing.
All in all, this is about keeping a close eye on what you’re sending and who you’re sending to.
2. Authenticate Emails From WordPress
If you’re still using WordPress without an SMTP plugin, we highly recommend that you install one to stop messages to Gmail from being blocked.
WP Mail SMTP steps in to handle all outgoing email from your WordPress site, routing it through a proper email provider. That authenticates the emails and stops them from being blocked.
WP Mail SMTP easy to set up thanks to the Setup Wizard and it supports many popular email platforms.
You can also purchase the additional plugin setup service if you need a hand getting your email authentication working.
The Pro version of WP Mail SMTP is worth it because it adds lots of useful email logging and routing features. But if you just need to fix blocked emails to Gmail, the free version of WP Mail SMTP will do that.
We already talked about issues that can arise without proper authentication.
You can authenticate your emails by ensuring they have the correct email headers: DKIM, SPF, and DMARC.
These 3 records prove that the emails you send are from you — the domain owner — not a random person pretending to be you.
In the past, you could get away without setting up these records, but Google will no longer allow you to skip this. If you’re seeing the 5.7.26 error from Gmail, you need to review your DNS records to figure out what’s missing.
Your email provider(s) will typically provide all 3 records and explain how to add them to your DNS. If you need a little more help, we have a few blog posts to help you understand what’s required:
Just to add: Google also requires a PTR record, which is sometimes called forward reverse DNS, or full circle DNS.
Your web host or email provider should handle the creation and management of your PTR record, but it’s worth checking that it has been set up, just to rule out any future problems. See our post on What is a PTR record? to find out more.
The From Email is the sender email — the email address your emails appear to come from.
You should send emails from an email address at the same domain as your website. In other words, don’t authenticate your domain and send emails from a totally different account elsewhere. Make sure everything matches.
WP Mail SMTP has settings specifically to allow you to set the from email (and the corresponding from name):
What about real email addresses vs fake ones? It’s good practise to avoid using noreply@domain.com (or any non-existent email address) as a From Email.
5. Send Email With TLS
When you’re sending emails through WordPress (or any other platform) using an SMTP server, you should use a provider that uses TLS to make the connection.
TLS stands for Transport Layer Security. It’s better than SSL because it’s more secure, and the end goal is that TLS will eventually replace the older SSL protocol.
We don’t need to go into a huge amount of detail on this. Most email providers will support TLS so you may already be using it. But it’s worth double-checking your account to make sure you’re using the latest settings.
6. Add Unsubscribe Links to Marketing Emails
Most businesses send transactional emails and marketing emails.
So what’s the difference?
Transactional emails are emails that are necessary for the normal operation of your business. Password reset emails, renewal reminders, and receipts are all transactional. These kinds of emails usually need to be delivered immediately to be effective.
Marketing emails are emails you send to promote your products and services. They don’t necessarily need to be sent immediately, and they are not essential for a customer.
There are 2 things to think about here.
First, marketing emails must have an unsubscribe link in the footer of the email. The link doesn’t have to be huge, but it has to be clearly visible.
Second, you should also make sure that your newsletters have a one-click unsubscribe link at the top.
In Gmail, this link triggers an instant unsubscribe popup. This is going to be important if you want to prevent your emails from being blocked in the future.
The one-click unsubscribe link near the subject line is triggered by list unsubscribe headers. Your email provider should be able to add these headers for you.
If you’re not sure what to ask for, the header is the technical part of the email that we don’t normally see; here’s what it looks like:
One question we’re asked a lot is this: Do transactional emails need to have unsubscribe links? They do not. However:
Include unsubscribe links in all marketing emails.
Don’t send emails that have a mixture of transactional and marketing content in them to try to get around this rule.
It’s OK to give people the choice of which email marketing lists they want to be subscribed to, but Google is clear that you must also provide an option to unsubscribe from all marketing emails.
7. Use Double Optins Where Possible
Google recommends that everyone who sends marketing emails uses double optins.
A double optin means that someone has to choose to join your list and confirm their choice, usually by clicking a confirmation link.
While Google won’t block emails to Gmail if you don’t use double optins, the truth is that single optins result in higher spam complaints. So implementing them will keep that important spam complaint rate low.
The downside of double optins is that you’ll grow your list more slowly because you will sign up fewer leads.
Recovering From a Gmail Block
If your WordPress emails are being blocked to Gmail recipients, running through this guide should help you to figure out the reason why.
If Google is rejecting emails from your domain because it’s missing some crucial DNS records, adding them might resolve the problem quickly.
If your domain or IP is on a blacklist, it’ll take longer to recover. You’ll need to earn the trust of email providers and slowly improve your domain or IP reputation.
Make it easy for people to leave your mailing lists and don’t send them emails they don’t want. This will reduce the likelihood of them marking emails as spam, therefore keeping your spam complaint rate low.
It can take time to clean up your lists, but removing people who aren’t opening your emails is a good first step. Re-engagement workflows typically unsubscribe people who aren’t responsive, helping to reduce spam complaints, and automatically unsubscribing invalid email addresses can also help.
Email providers like Brevo or SMTP.com are used to helping customers with these issues. If you’re concerned, reach out to them for advice. They may be able to change your sender IP or help you look into your bounce rates to diagnose the problem.
It’s difficult to say how long recovery will take. It depends on the reason you were blocked and the severity of the problem. Either way, prevention is always better than the cure.
If WordPress emails are not being delivered to Gmail and you can’t figure out why, our support team is standing by to help.
Ready to fix your emails? Get started today with the best WordPress SMTP plugin. If you don’t have the time to fix your emails, you can get full White Glove Setup assistance as an extra purchase, and there’s a 14-day money-back guarantee for all paid plans.
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By: Shinji Robert Arasawa, Joshua Aquino, Charles Steven Derion, Juhn Emmanuel Atanque, Francisrey Joshua Castillo, John Carlo Marquez, Henry Salcedo, John Rainier Navato, Arianne Dela Cruz, Raymart Yambot, Ian Kenefick January 09, 2024 Read time: 8 min (2105 words)
A threat actor we track under the Intrusion set Water Curupira (known to employ the Black Basta ransomware) has been actively using Pikabot. a loader malware with similarities to Qakbot, in spam campaigns throughout 2023.
Pikabot is a type of loader malware that was actively used in spam campaigns by a threat actor we track under the Intrusion set Water Curupira in the first quarter of 2023, followed by a break at the end of June that lasted until the start of September 2023. Other researchers have previously noted its strong similarities to Qakbot, the latter of which was taken down by law enforcement in August 2023. An increase in the number of phishing campaigns related to Pikabot was recorded in the last quarter of 2023, coinciding with the takedown of Qakbot — hinting at the possibility that Pikabot might be a replacement for the latter (with DarkGate being another temporary replacement in the wake of the takedown).
Pikabot’s operators ran phishing campaigns, targeting victims via its two components — a loader and a core module — which enabled unauthorized remote access and allowed the execution of arbitrary commands through an established connection with their command-and-control (C&C) server. Pikabot is a sophisticated piece of multi-stage malware with a loader and core module within the same file, as well as a decrypted shellcode that decrypts another DLL file from its resources (the actual payload).
In general, Water Curupira conducts campaigns for the purpose of dropping backdoors such as Cobalt Strike, leading to Black Basta ransomware attacks (coincidentally, Black Basta also returned to operations in September 2023). The threat actor conducted several DarkGate spam campaigns and a small number of IcedID campaigns in the early weeks of the third quarter of 2023, but has since pivoted exclusively to Pikabot.
Pikabot, which gains initial access to its victim’s machine through spam emails containing an archive or a PDF attachment, exhibits the same behavior and campaign identifiers as Qakbot.
Figure 1. Our observations from the infection chain based on Trend’s investigation
Initial access via email
The malicious actors who send these emails employ thread-hijacking, a technique where malicious actors use existing email threads (possibly stolen from previous victims) and create emails that look like they were meant to be part of the thread to trick recipients into believing that they are legitimate. Using this technique increases the chances that potential victims would select malicious links or attachments. Malicious actors send these emails using addresses (created either through new domains or free email services) with names that can be found in original email threads hijacked by the malicious actor. The email contains most of the content of the original thread, including the email subject, but adds a short message on top directing the recipient to open the email attachment.
This attachment is either a password-protected archive ZIP file containing an IMG file or a PDF file. The malicious actor includes the password in the email message. Note that the name of the file attachment and its password vary for each email.
Figure 2. Sample email with a malicious ZIP attachmentFigure 3. Sample email with a malicious PDF attachment
The emails containing PDF files have a shorter message telling the recipient to check or view the email attachment.
The first stage of the attack
The attached archive contains a heavily obfuscated JavaScript (JS) with a file size amounting to more than 100 KB. Once executed by the victim, the script will attempt to execute a series of commands using conditional execution.
Figure 4. Files extracted to the attached archive (.zip or .img)Figure 5. Deobfuscated JS command
The script attempts command execution using cmd.exe. If this initial attempt is unsuccessful, the script proceeds with the following steps: It echoes a designated string to the console and tries to ping a specified target using the same string. In case the ping operation fails, the script employs Curl.exe to download the Pikabot payload from an external server, saving the file in the system’s temporary directory.
Subsequently, the script will retry the ping operation. If the retry is also unsuccessful, it uses rundll32.exe to execute the downloaded Pikabot payload (now identified as a .dll file) with “Crash” as the export parameter. The sequence of commands concludes by exiting the script with the specified exit code, ciCf51U2FbrvK.
We were able to observe another attack chain where the malicious actors implemented a more straightforward attempt to deliver the payload. As before, similar phishing techniques were performed to trick victims into downloading and executing malicious attachments. In this case, password-protected archive attachments were deployed, with the password contained in the body of the email.
However, instead of a malicious script, an IMG file was extracted from the attachment. This file contained two additional files — an LNK file posing as a Word document and a DLL file, which turned out to be the Pikabot payload extracted straight from the email attachment:
Figure 6. The content of the IMG file
Contrary to the JS file observed earlier, this chain maintained its straightforward approach even during the execution of the payload.
Once the victim is lured into executing the LNK file, rundll32.exe will be used to run the Pikabot DLL payload using an export parameter, “Limit”.
The content of the PDF file is disguised to look like a file hosted on Microsoft OneDrive to convince the recipient that the attachment is legitimate. Its primary purpose is to trick victims into accessing the PDF file content, which is a link to download malware.
Figure 7. Malicious PDF file disguised to look like a OneDrive attachment; note the misspelling of the word “Download”
When the user selects the download button, it will attempt to access a malicious URL, then proceed to download a malicious JS file (possibly similar to the previously mentioned JS file).
The delivery of the Pikabot payload via PDF attachment is a more recent development, emerging only in the fourth quarter of 2023.
We discovered an additional variant of the malicious downloader that employed obfuscation methods involving array usage and manipulation:
Figure 8. Elements of array “_0x40ee” containing download URLs and JS methods used for further execution
Nested functions employed array manipulation methods using “push” and “shift,” introducing complexity to the code’s structure and concealing its flow to hinder analysis. The presence of multiple download URLs, the dynamic creation of random directories using the mkdir command, and the use of Curl.exe, as observed in the preceding script, are encapsulated within yet another array. The JavaScript will run multiple commands in an attempt to retrieve the malicious payload from different external websites using Curl.exe, subsequently storing it in a random directory created using mkdir.
Figure 9. Payload retrieval commands using curl.exe
The rundll32.exe file will continue to serve as the execution mechanism for the payload, incorporating its export parameter.
Figure 10. Payload execution using rundll32.exe
The Pikabot payload
We analyzed the DLL file extracted from the archive shown in Figure 6 and found it to be a sample of a 32-bit DLL file with 1515 exports. Calling its export function “Limit”, the file will decrypt and execute a shellcode that identifies if the process is being debugged by calling the Windows API NtQueryInformationProcess twice with the flag 0x7 (ProcessDebugPort) on the first call and 0x1F ProcessDebugFlags on the second call. This shellcode also decrypts another DLL file that it loads into memory and then eventually executes.
Figure 11. The shellcode calling the entry point of the decrypted DLL file
The decrypted DLL file will execute another anti-analysis routine by loading incorrect libraries and other junk to detect sandboxes. This routine seems to be copied from a certain GitHub article.
Security/Virtual Machine/Sandbox DLL files
Real DLL files
Fake DLL files
cmdvrt.32.dll
kernel32.dll
NetProjW.dll
cmdvrt.64.dll
networkexplorer.dll
Ghofr.dll
cuckoomon.dll
NlsData0000.dll
fg122.dll
pstorec.dll
avghookx.dll
avghooka.dll
snxhk.dll
api_log.dll
dir_watch.dll
wpespy.dll
Table 1. The DLL files loaded to detect sandboxes
After performing the anti-analysis routine, the malware loads a set of PNG images from its resources section which contains an encrypted chunk of the core module and then decrypts them. Once the core payload has been decrypted, the Pikabot injector creates a suspended process (%System%\SearchProtocolHost) and injects the core module into it. The injector uses indirect system calls to hide its injection.
Figure 12. Loading the PNG images to build the core module
Resolving the necessary APIs is among the malware’s initial actions. Using a hash of each API (0xF4ACDD8, 0x03A5AF65E, and 0xB1D50DE4), Pikabot uses two functions to obtain the addresses of the three necessary APIs, GetProcAddress, LoadLibraryA, and HeapFree. This process is done by looking through kernel32.dll exports. The rest of the used APIs are resolved using GetProcAddress with decrypted strings. Other pertinent strings are also decrypted during runtime before they are used.
Figure 13. Harvesting the GetProcAddress and LoadLibrary API
The Pikabot core module checks the system’s languages and stops its execution if the language is any of the following:
Russian (Russia)
Ukrainian (Ukraine)
It will then ensure that only one instance of itself is running by creating a hard-coded mutex, {A77FC435-31B6-4687-902D-24153579C738}.
The next stage of the core module involves obtaining details about the victim’s system and forwarding them to a C&C server. The collected data uses a JSON format, with every data item using the wsprintfW function to fill its position. The stolen data will look like the image in Figure 13 but with the collected information before encryption:
Figure 14. Stolen information in JSON format before encryption
Pikabot seems to have a binary version and a campaign ID. The keys 0fwlm4g and v2HLF5WIO are present in the JSON data, with the latter seemingly being a campaign ID.
The malware creates a named pipe and uses it to temporarily store the additional information gathered by creating the following processes:
whoami.exe /all
ipconfig.exe /all
netstat.exe -aon
Each piece of information returned will be encrypted before the execution of the process.
A list of running processes on the system will also be gathered and encrypted by calling CreateToolHelp32Snapshot and listing processes through Process32First and Process32Next.
Once all the information is gathered, it will be sent to one of the following IP addresses appended with the specific URL, cervicobrachial/oIP7xH86DZ6hb?vermixUnintermixed=beatersVerdigrisy&backoff=9zFPSr:
70[.]34[.]209[.]101:13720
137[.]220[.]55[.]190:2223
139[.]180[.]216[.]25:2967
154[.]61[.]75[.]156:2078
154[.]92[.]19[.]139:2222
158[.]247[.]253[.]155:2225
172[.]233[.]156[.]100:13721
However, as of writing, these sites are inaccessible.
C&C servers and impact
As previously mentioned, Water Curupira conducts campaigns to drop backdoors such as Cobalt Strike, which leads to Black Basta ransomware attacks.It is this potential association with a sophisticated type of ransomware such as Black Basta that makes Pikabot campaigns particularly dangerous.
The threat actor also conducted several DarkGate spam campaigns and a small number of IcedID campaigns during the early weeks of the third quarter of 2023, but has since pivoted exclusively to Pikabot.
Lastly, we have observed distinct clusters of Cobalt Strike beacons with over 70 C&C domains leading to Black Basta, and which have been dropped via campaigns conducted by this threat actor.
Security recommendations
To avoid falling victim to various online threats such as phishing, malware, and scams, users should stay vigilant when it comes to emails they receive. The following are some best practices in user email security:
Always hover over embedded links with the pointer to learn where the link leads.
Check the sender’s identity. Unfamiliar email addresses, mismatched email and sender names, and spoofed company emails are signs that the sender has malicious intent.
If the email claims to come from a legitimate company, verify both the sender and the email content before downloading attachments or selecting embedded links.
Keep operating systems and all pieces of software updated with the latest patches.
Regularly back up important data to an external and secure location. This ensures that even if you fall victim to a phishing attack, you can restore your information.
A multilayered approach can help organizations guard possible entry points into their system (endpoint, email, web, and network). Security solutions can detect malicious components and suspicious behavior, which can help protect enterprises.
Trend Vision One™ provides multilayered protection and behavior detection, which helps block questionable behavior and tools before ransomware can do any damage.
Trend Cloud One™ – Workload Security protects systems against both known and unknown threats that exploit vulnerabilities. This protection is made possible through techniques such as virtual patching and machine learning.
Trend Micro™ Deep Discovery™ Email Inspector employs custom sandboxing and advanced analysis techniques to effectively block malicious emails, including phishing emails that can serve as entry points for ransomware.
Trend Micro Apex One™ offers next-level automated threat detection and response against advanced concerns such as fileless threats and ransomware, ensuring the protection of endpoints.
Indicators of Compromise (IOCs)
The indicators of compromise for this blog entry can be found here.
By: Trend Micro December 06, 2023 Read time: 4 min (971 words)
In this blog entry, we discuss predictions from Trend Micro’s team of security experts about the drivers of change that will figure prominently in 2024.
Digital transformations in the year ahead will be led by organizations pursuing a pioneering edge from the integration of emergent technologies. Advances in cloud technology, artificial intelligence and machine learning (AI/ML), and Web3 are poised to reshape the threat landscape, giving it new frontiers outside the purview of traditional defenses. However, these technological developments are only as efficient as the IT structures that support them. In 2024, business leaders will have to take measures to ensure that their organization’s systems and processes are equipped to stay in step with these modern solutions — not to mention the newfound security challenges that come with implementing and securing them.
As the new year draws closer, decision-makers will need to stay on top of key trends and priority areas in enterprise cybersecurity if they are to make room for growth and fend off any upcoming threats along their innovation journey. In this blog entry, we discuss predictions from Trend Micro’s team of security experts about the drivers of change that will figure prominently next year.
Misconfigurations will allow cybercriminals to scale up their attacks using cloud-native worms
Enterprises should come into 2024 prepared to ensure that their cloud resources can’t be turned against them in “living-off-the-cloud” attacks. Security teams need to closely monitor cloud environments in anticipation of cyberattacks that, tailored with worming capabilities, can also abuse cloud misconfigurations to gain a foothold in their targets and use rootkits for persistence. Cloud technologies like containerized applications are especially at risk as once infected, these can serve as a launchpad from which attackers can spread malicious payloads to other accounts and services. Given their ability to infect multiple containers at once, leverage vulnerabilities at scale, and automate various tasks like reconnaissance, exploitation, and achieving persistence, worms will endure as a prominent tactic among cybercriminals next year.
AI-generated media will give rise to more sophisticated social engineering scams
The gamut of use cases for generative AI will be a boon not only for enterprises but also for fraudsters seeking new ways of profiteering in 2024. Though they’re often behind the curve when it comes to new technologies, expect cybercriminals — swayed by the potential of lucrative pay — to incorporate AI-generated lures as part of their upgraded social engineering attacks. Notably, despite the shutdown of malicious large language model (LLM) tool WormGPT, similar tools could still emerge from the dark web. In the interim, cybercriminals will also continue to find other ways to circumvent the limitations of legitimate AI tools available online. In addition to their use of digital impostors that combine various AI-powered tools in emerging threats like virtual kidnapping, we predict that malicious actors will resort specifically to voice cloning in more targeted attacks.
The rising tide of data poisoning will be a scourge on ML models under training
Integrating machine-learning (ML) models into their operations promises to be a real game changer for businesses that are banking on the potential of these models to supercharge innovation and productivity. As we step into 2024, attempts to corrupt the training data of these models will start gaining ground. Threat actors will likely carry out these attacks by taking advantage of a model’s data-collection phase or by compromising its data storage or data pipeline infrastructure. Specialized models using focused datasets will also be more vulnerable to data poisoning than LLMs and generative AI models trained on extensive datasets, which will prompt security practitioners to pay closer attention to the risks associated with tapping into external resources for ML training data.
Attackers will take aim at software supply chains through their CI/CD pipelines
Software supply chains will have a target on their back in 2024, as cybercriminals will aim to infiltrate them through their continuous integration and delivery (CI/CD) systems. For example, despite their use in expediting software development, components and code sourced from third-party libraries and containers are not without security risks, such as lacking thorough security audits, containing malicious or outdated components, or harboring overlooked vulnerabilities that could open the door to code-injection attacks. The call for developers to be wary of anything sourced from third parties will therefore remain relevant next year. Similarly, to safeguard the resilience of critical software development pipelines and weed out bugs in the coming year, DevOps practitioners should exercise caution and conduct routine scans of any external code they plan to use.
New extortion schemes and criminal gangs will be built around the blockchain
Whereas public blockchains are hardened by continuous cyberattacks, the same can’t be said of their permissioned counterparts because of the latter’s centralized nature. This lack of hard-won resilience will drive malicious actors to develop new extortion business models specific to private blockchains next year. In such extortion operations, criminals could use stolen keys to insert malicious data or modify existing records on the blockchain and then demand a payoff to stay mum on the attack. Threat actors can also strong-arm their victims into paying the ransom by wresting control of enough nodes to encrypt an entire private blockchain. As for criminal groups, we predict that 2024 will see the debut of the first criminal organizations running entirely on blockchains with smart contract or decentralized autonomous organizations (DAOs).
Countering future cyberthreats
Truly transformative technologies inevitably cross the threshold into standard business operations. But as they make that transition from novel to industry norm, newly adopted tools and solutions require additional layers of protection if they are to contribute to an enterprise’s expansion. So long as their security stance is anchored on preparedness and due diligence, organizations stand to reap the benefits from a growing IT stack without exposing themselves to unnecessary risks. To learn more about the key security considerations and challenges that lie ahead for organizations and end users, read our report, “Critical Scalability: Trend Micro Security Predictions for 2024.”
Dirk Schrader Published: November 14, 2023 Updated: November 24, 2023
In the wake of escalating cyber-attacks and data breaches, the ubiquitous advice of “don’t share your password” is no longer enough. Passwords remain the primary keys to our most important digital assets, so following password security best practices is more critical than ever. Whether you’re securing email, networks, or individual user accounts, following password best practices can help protect your sensitive information from cyber threats.
Read this guide to explore password best practices that should be implemented in every organization — and learn how to protect vulnerable information while adhering to better security strategies.
The Secrets of Strong Passwords
A strong password is your first line of defense when it comes to protecting your accounts and networks. Implement these standard password creation best practices when thinking about a new password:
Complexity: Ensure your passwords contain a mix of uppercase and lowercase letters, numbers, and special characters. It should be noted that composition rules, such as lowercase, symbols, etc. are no longer recommended by NIST — so use at your own discretion.
Length: Longer passwords are generally stronger — and usually, length trumps complexity. Aim for at least 6-8 characters.
Unpredictability: Avoid using common phrases or patterns. Avoid using easily guessable information like birthdays or names. Instead, create unique strings that are difficult for hackers to guess.
Combining these factors makes passwords harder to guess. For instance, if a password is 8 characters long and includes uppercase letters, lowercase letters, numbers and special characters, the total possible combinations would be (26 + 26 + 10 + 30)^8. This astronomical number of possibilities makes it exceedingly difficult for an attacker to guess the password.
Of course, given NIST’s updated guidance on passwords, the best approach to effective password security is using a password manager — this solution will not only help create and store your passwords, but it will automatically reject common, easy-to-guess passwords (those included in password dumps). Password managers greatly increase security against the following attack types.
Password-Guessing Attacks
Understanding the techniques that adversaries use to guess user passwords is essential for password security. Here are some of the key attacks to know about:
Brute-Force Attack
In a brute-force attack, an attacker systematically tries every possible combination of characters until the correct password is found. This method is time-consuming but can be effective if the password is weak.
Strong passwords help thwart brute force attacks because they increase the number of possible combinations an attacker must try, making it unlikely they can guess the password within a reasonable timeframe.
Dictionary Attack
A dictionary attack is a type of brute-force attack in which an adversary uses a list of common words, phrases and commonly used passwords to try to gain access.
Unique passwords are essential to thwarting dictionary attacks because attackers rely on common words and phrases. Using a password that isn’t a dictionary word or a known pattern significantly reduces the likelihood of being guessed. For example, the string “Xc78dW34aa12!” is not in the dictionary or on the list of commonly used passwords, making it much more secure than something generic like “password.”
Dictionary Attack with Character Variations
In some dictionary attacks, adversaries also use standard words but also try common character substitutions, such as replacing ‘a’ with ‘@’ or ‘e’ with ‘3’. For example, in addition to trying to log on using the word “password”, they might also try the variant “p@ssw0rd”.
Choosing complex and unpredictable passwords is necessary to thwart these attacks. By using unique combinations and avoiding easily guessable patterns, you make it challenging for attackers to guess your password.
How Password Managers Enhance Security
Password managers are indispensable for securely storing and organizing your passwords. These tools offer several key benefits:
Security: Password managers store passwords and enter them for you, eliminating the need for users to remember them all. All users need to remember is the master password for their password manager tool. Therefore, users can use long, complex passwords as recommended by best practices without worrying about forgetting their passwords or resorting to insecure practices like writing passwords down or reusing the same password for multiple sites or applications.
Password generation: Password managers can generate a strong and unique password for user accounts, eliminating the need for individuals to come up with them.
Encryption: Password managers encrypt password vaults, ensuring the safety of data — even if it is compromised.
Convenience: Password managers enable users to easily access passwords across multiple devices.
When selecting a password manager, it’s important to consider your organization’s specific needs, such as support for the platforms you use, price, ease of use and vendor breach history. Conduct research and read reviews to identify the one that best aligns with your organization’s requirements. Some noteworthy options include Netwrix Password Secure, LastPass, Dashlane, 1Password and Bitwarden.
How Multifactor Authentication (MFA) Adds an Extra Layer of Security
Multifactor authentication strengthens security by requiring two or more forms of verification before granting access. Specifically, you need to provide at least two of the following authentication factors:
Something you know: The classic example is your password.
Something you have: Usually this is a physical device like a smartphone or security token.
Something you are: This is biometric data like a fingerprint or facial recognition.
MFA renders a stolen password worthless, so implement it wherever possible.
Password Expiration Management
Password expiration policies play a crucial role in maintaining strong password security. Using a password manager that creates strong passwords also has an influence on password expiration. If you do not use a password manager yet, implement a strategy to check all passwords within your organization; with a rise in data breaches, password lists (like the known rockyou.txt and its variations) used in brute-force attacks are constantly growing. The website haveibeenpawned.com offers a service to check whether a certain password has been exposed. Here’s what users should know about password security best practices related to password expiration:
Follow policy guidelines: Adhere to your organization’s password expiration policy. This includes changing your password when prompted and selecting a new, strong password that meets the policy’s requirements.
Set reminders: If your organization doesn’t enforce password expiration via notifications, set your own reminders to change your password when it’s due. Regularly check your email or system notifications for prompts.
Avoid obvious patterns: When changing your password, refrain from using variations of the previous one or predictable patterns like “Password1,” “Password2” and so on.
Report suspicious activity: If you notice any suspicious account activity or unauthorized password change requests, report them immediately to your organization’s IT support service or helpdesk.
Be cautious with password reset emails: Best practice for good password security means being aware of scams. If you receive an unexpected email prompting you to reset your password, verify its authenticity. Phishing emails often impersonate legitimate organizations to steal your login credentials.
Password Security and Compliance
Compliance standards require password security and password management best practices as a means to safeguard data, maintain privacy and prevent unauthorized access. Here are a few of the laws that require password security:
HIPAA (Health Insurance Portability and Accountability Act): HIPAA mandates that healthcare organizations implement safeguards to protect electronic protected health information (ePHI), which includes secure password practices.
PCI DSS (Payment Card Industry Data Security Standard): PCI DSS requires organizations that handle payment card data on their website to implement strong access controls, including password security, to protect cardholder data.
GDPR (General Data Protection Regulation): GDPR requires organizations that store or process the data of EU residents to implement appropriate security measures to protect personal data. Password security is a fundamental aspect of data protection under GDPR.
FERPA (Family Educational Rights and Privacy Act): FERPA governs the privacy of student education records. It includes requirements for securing access to these records, which involves password security.
Organizations subject to these compliance standards need to implement robust password policies and password security best practices. Failure to do so can result in steep fines and other penalties.
There are also voluntary frameworks that help organizations establish strong password policies. Two of the most well known are the following:
NIST Cybersecurity Framework: The National Institute of Standards and Technology (NIST) provides guidelines and recommendations, including password best practices, to enhance cybersecurity.
ISO 27001: ISO 27001 is an international standard for information security management systems (ISMSs). It includes requirements related to password management as part of its broader security framework.
Password Best Practices in Action
Now, let’s put these password security best practices into action with an example:
Suppose your name is John Doe and your birthday is December 10, 1985. Instead of using “JohnDoe121085” as your password (which is easily guessable), follow these good password practices:
Create a long, unique (and unguessable) password, such as: “M3an85DJ121!”
If you are looking to strengthen your security, follow these password best practices:
Remove hints or knowledge-based authentication: NIST recommends not using knowledge-based authentication (KBA), such as questions like “What town were you born in?” but instead, using something more secure, like two-factor authentication.
Encrypt passwords: Protect passwords with encryption both when they are stored and when they are transmitted over networks. This makes them useless to any hacker who manages to steal them.
Avoid clear text and reversible forms: Users and applications should never store passwords in clear text or any form that could easily be transformed into clear text. Ensure your password management routine does not use clear text (like in an XLS file).
Choose unique passwords for different accounts: Don’t use the same, or even variations, of the same passwords for different accounts. Try to come up with unique passwords for different accounts.
Use a password management: This can help select new passwords that meet security requirements, send reminders of upcoming password expiration, and help update passwords through a user-friendly interface.
Enforce strong password policies: Implement and enforce strong password policies that include minimum length and complexity requirements, along with a password history rule to prevent the reuse of previous passwords.
Update passwords when needed: You should be checking and – if the results indicate so – updating your passwords to minimize the risk of unauthorized access, especially after data breaches.
Monitor for suspicious activity: Continuously monitor your accounts for suspicious activity, including multiple failed login attempts, and implement account lockouts and alerts to mitigate threats.
Educate users: Conduct or partake in regular security awareness training to learn about password best practices, phishing threats, and the importance of maintaining strong, unique passwords for each account.
Implement password expiration policies: Enforce password expiration policies that require password changes at defined circumstances to enhance security.
How Netwrix Can Help
Adhering to password best practices is vital to safeguarding sensitive information and preventing unauthorized access.
Netwrix Password Secure provides advanced capabilities for monitoring password policies, detecting and responding to suspicious activity and ensuring compliance with industry regulations. With features such as real-time alerts, comprehensive reporting and a user-friendly interface, it empowers organizations to proactively identify and address password-related risks, enforce strong password policies, and maintain strong security across their IT environment.
Conclusion
In a world where cyber threats are constantly evolving, adhering to password management best practices is essential to safeguard your digital presence. First and foremost, create a strong and unique password for each system or application — remember that using a password manager makes it much easier to adhere to this critical best practice. In addition, implement multifactor authentication whenever possible to thwart any attacker who manages to steal your password. By following the guidelines, you can enjoy a safer online experience and protect your valuable digital assets.
Dirk Schrader is a Resident CISO (EMEA) and VP of Security Research at Netwrix. A 25-year veteran in IT security with certifications as CISSP (ISC²) and CISM (ISACA), he works to advance cyber resilience as a modern approach to tackling cyber threats. Dirk has worked on cybersecurity projects around the globe, starting in technical and support roles at the beginning of his career and then moving into sales, marketing and product management positions at both large multinational corporations and small startups. He has published numerous articles about the need to address change and vulnerability management to achieve cyber resilience.
The realm of Network Monitoring Tools, Software, and Vendors is Huge, to say the least. New software, tools, and utilities are being launched almost every year to compete in an ever-changing marketplace of IT monitoring, server monitoring, and system monitoring software.
I’ve test-driven, played with and implemented dozens during my career and this guide rounds up the best ones in an easy-to-read format and highlighted their main strengths and why I think they are in the top class of tools to use in your IT infrastructure and business.
Some of the features I am looking for are device discovery, uptime/downtime indicators, along with robust and thorough alerting systems (via email/SMS), NetFlow and SNMP Integration as well as considerations that are important with any software purchase such as ease of use and value for money.
The features from above were all major points of interest when evaluating software suites for this article and I’ll try to keep this article as updated as possible with new feature sets and improvements as they are released.
Here is our list of the top network monitoring tools:
Auvik – EDITOR’S CHOICE This cloud platform provides modules for LAN monitoring, Wi-Fi monitoring, and SaaS system monitoring. The network monitoring package discovers all devices, maps the network, and then implements automated performance tracking. Get a 14-day free trial.
SolarWinds Network Performance Monitor – FREE TRIAL The leading network monitoring system that uses SNMP to check on network device statuses. This monitoring tool includes autodiscovery that compiles an asset inventory and automatically draws up a network topology map. Runs on Windows Server. Start 30-day free trial.
Checkmk – FREE TRIAL This hybrid IT infrastructure monitoring package includes a comprehensive network monitor that provides device status tracking and traffic analysis functions via the integration with ntop. Available as a Linux install package, Docker package, appliance and cloud application available in cloud marketplaces. Get a 30-day free trial.
Datadog Network Monitoring – FREE TRIAL Provides good visibility over each of the components of your network and the connections between them – be it cloud, on-premises or hybrid environment. Troubleshoot infrastructure, apps and DNS issues effortlessly.
ManageEngine OpManager – FREE TRIAL An SNMP-based network monitor that has great network topology layout options, all based on an autodiscovery process. Installs on Windows Server and Linux.
NinjaOne RMM – FREE TRIAL This cloud-based system provides remote monitoring and management for managed service providers covering the systems of their clients.
Site24x7 Network Monitoring – FREE TRIAL A cloud-based monitoring system for networks, servers, and applications. This tool monitors both physical and virtual resources.
Atera – FREE TRIAL A cloud-based package of remote monitoring and management tools that include automated network monitoring and a network mapping utility.
Below you’ll find an updated list of the Latest Tools & Software to ensure your network is continuously tracked and monitored at all times of the day to ensure the highest up-times possible. Most of them have free Downloads or Trials to get you started for 15 to 30 days to ensure it meets your requirements.
What should you look for in network monitoring tools?
We reviewed the market for network monitoring software and analyzed the tools based on the following criteria:
An automated service that can perform network monitoring unattended
A device discovery routine that automatically creates an asset inventory
A network mapping service that shows live statuses of all devices
Alerts for when problems arise
The ability to communicate with network devices through SNMP
A free trial or a demo for a no-cost assessment
Value for money in a package that provides monitoring for all network devices at a reasonable price
With these selection criteria in mind, we have defined a shortlist of suitable network monitoring tools for all operating systems.
Auvik is a SaaS platform that offers a network discovery and mapping system that automates enrolment and then continues to operate in order to spot changes in network infrastructure. This system is able to centralize and unify the monitoring of multiple sites.
Key Features:
A SaaS package that includes processing power and storage space for system logs as well as the monitoring software
Centralizes the monitoring of networks on multiple sites
Watches over network device statuses
Offers two plans: Essential and Performance
Network traffic analysis included in the higher plan
Monitors virtual LANs as well as physical networks
Autodiscovery service
Network mapping
Alerts for automated monitoring
Integrations with third-party complimentary systems
Why do we recommend it?
Auvik is a cloud-based network monitoring system. It reaches into your network, identifies all connected devices, and then creates a map. While SolarWinds Network Performance Monitor also performs those tasks, Auvik is a much lighter tool that you don’t have to host yourself and you don’t need deep technical knowledge to watch over a network with this automated system.
Auvik’s network monitoring system is automated, thanks to its system of thresholds. The service includes out-of-the-box thresholds that are placed on most of the metrics that the network monitor tracks. It is also possible to create custom thresholds.
Once the monitoring service is operating, if any of the thresholds are crossed, the system raises an alert. This mechanism allows technicians to get on with other tasks, knowing that the thresholds give them time to avert system performance problems that would be noticeable to users.
Network management tools that are included in the Auvik package include configuration management to standardize the settings of network devices and prevent unauthorized changes.
The processing power for Auvik is provided by the service’s cloud servers. However, the system requires collectors to be installed on each monitored site. This software runs on Windows Server and Ubuntu Linux. It is also possible to run the collector on a VM. Wherever the collector is located, the system manager still accesses the service’s console, which is based on the Auvik server, through any standard Web browser.
Who is it recommended for?
Smaller businesses that don’t have a team to support IT would benefit from Auvik. It needs no software maintenance and the system provides automated alerts when issues arise, so your few IT staff can get on with supporting other resources while Auvik looks after the network.
PROS:
A specialized network monitoring tool
Additional network management utilities
Configuration management included
A cloud-based service that is accessible from anywhere through any standard Web browser
Data collectors for Windows Server and Ubuntu Linux
CONS:
The system isn’t expandable with any other Auvik modules
Auvik doesn’t publish its prices by you can access a 14-day free trial.
EDITOR’S CHOICE
Auvik is our top pick for a network monitoring tool because it is a hosted SaaS package that provides all of your network monitoring needs without you needing to maintain the software. The Auvik platform installs an agent on your site and then sets itself up by scanning the network and identifying all devices. The inventory that this system generates gives you details of all of your equipment and provides a basis for network topology maps. Repeated checks on the network gather performance statistics and if any metric crosses a threshold, the tool will generate an alert. You can centralize the monitoring of multiple sites with this service.
PRTG Network Monitor software is commonly known for its advanced infrastructure management capabilities. All devices, systems, traffic, and applications in your network can be easily displayed in a hierarchical view that summarizes performance and alerts. PRTG monitors the entire IT infrastructure using technology such as SNMP, WMI, SSH, Flows/Packet Sniffing, HTTP requests, REST APIs, Pings, SQL, and a lot more.
Key Features:
Autodiscovery that creates and maintains a device inventory
Live network topology maps are available in a range of formats
Monitoring for wireless networks as well as LANs
Multi-site monitoring capabilities
SNMP sensors to gather device health information
Ping to check on device availability
Optional extra sensors to monitor servers and applications
System-wide status overviews and drill-down paths for individual device details
A protocol analyzer to identify high-traffic applications
A packet sniffer to collect packet headers for analysis
Color-coded graphs of live data in the system dashboard
Capacity planning support
Alerts on device problems, resource shortages, and performance issues
Notifications generated from alerts that can be sent out by email or SMS
Available for installation on Windows Server or as a hosted cloud service
Why do we recommend it?
Paessler PRTG Network Monitor is a very flexible package. Not only does it monitor networks, but it can also monitor endpoints and applications. The PRTG system will discover and map your network, creating a network inventory, which is the basis for automated monitoring. You put together your ideal monitoring system by choosing which sensors to turn on. You pay for an allowance of sensors.
It is one of the best choices for organizations with low experience in network monitoring software. The user interface is really powerful and very easy to use.
A very particular feature of PRTG is its ability to monitor devices in the data center with a mobile app. A QR code that corresponds to the sensor is printed out and attached to the physical hardware. The mobile app is used to scan the code and a summary of the device is displayed on the mobile screen.
In summary, Paessler PRTG is a flexible package of sensors that you can tailor to your own needs by deciding which monitors to activate. The SNMP-based network performance monitoring routines include an autodiscovery system that generates a network asset inventory and topology maps. You can also activate traffic monitoring features that can communicate with switches through NetFlow, sFlow, J-Flow, and IPFIX. QoS and NBAR features enable you to keep your time-sensitive applications working properly.
Who is it recommended for?
PRTG is available in a Free edition, which is limited to 100 sensors. This is probably enough to support a small network. Mid-sized and large organizations should be interested in paying for larger allowances of sensors. The tool can even monitor multiple sites from one location.
PROS:
Uses a combination of packet sniffing, WMI, and SNMP to report network performance data
Fully customizable dashboard is great for both lone administrators as well as NOC teams
Drag and drop editor makes it easy to build custom views and reports
Supports a wide range of alert mediums such as SMS, email, and third-party integrations into platforms like Slack
Each sensor is specifically designed to monitor each application, for example, there are prebuilt sensors whose specific purpose is to capture and monitor VoIP activity
Supports a freeware version
CONS:
Is a very comprehensive platform with many features and moving parts that require time to learn
PRTG has a very flexible pricing plan, to get an idea visit their official pricing webpage below. It is free to use for up to 50 sensors. Beyond that you get a 30-day free trial to figure out your network requirements.
SolarWinds Network Performance Monitor is easy to setup and can be ready in no time. The tool automatically discovers network devices and deploys within an hour. Its simple approach to oversee an entire network makes it one of the easiest to use and most intuitive user interfaces.
Key Features:
Automatically Network Discovery and Scanning for Wired and Wifi Computers and Devices
Support for Wide Array of OEM Vendors
Forecast and Capacity Planning
Quickly Pinpoint Issues with Network Performance with NetPath™ Critical Path visualization feature
Easy to Use Performance Dashboard to Analyze Critical Data points and paths across your network
Robust Alerting System with options for Simple/Complex Triggers
Monitor Hardware Health of all Servers, Firewalls, Routers, Switches, Desktops, laptops and more
Real-Time Network and Netflow Monitoring for Critical Network Components and Devices
Why do we recommend it?
SolarWinds Network Performance Monitor is the leading network monitoring tool in the world and this is the system that the other monitor providers are chasing. Like many other network monitors, this system uses the Simple Network Management Protocol (SNMP) to gather reports on network devices. The strength of SolarWinds lies in the deep technical knowledge of its support advisors, which many other providers lack.
The product is highly customizable and the interface is easy to manage and change very quickly. You can customize the web-based performance dashboards, charts, and views. You can design a tailored topology for your entire network infrastructure. You can also create customized dependency-aware intelligent alerts and much more.
The software is sold by separate modules based on what you use. SolarWinds Network Performance Monitor Price starts from $1,995 and is a one-time license including 1st-year maintenance.
SolarWinds NPM has an Extensive Feature list that make it One of the Best Choices for Network Monitoring Solutions
SolarWinds NPM is able to track the performance of networks autonomously through the use of SNMP procedures, producing alerts when problems arise. Alerts are generated if performance dips and also in response to emergency notifications sent out by device agents. This system means that technicians don’t have to watch the monitoring screen all the time because they know that they will be drawn back to fix problems by an email or SMS notification.
NetPath Screenshot
Who is it recommended for?
SolarWinds Network Performance Monitor is an extensive network monitoring system and it is probably over-engineered for use by a small business. Mid-sized and large companies would benefit from using this tool.
PROS:
Supports auto-discovery that builds network topology maps and inventory lists in real-time based on devices that enter the network
Has some of the best alerting features that balance effectiveness with ease of use
Supports both SNMP monitoring as well as packet analysis, giving you more control over monitoring than similar tools
Uses drag and drop widgets to customize the look and feel of the dashboard
Tons of pre-configured templates, reports, and dashboard views
CONS:
This is a feature-rich enterprise tool designed for sysadmin, non-technical users may some features overwhelming
Checkmk is an IT asset monitoring package that has the ability to watch over networks, servers, services, and applications. The network monitoring facilities in this package provide both network device status tracking and network traffic monitoring.
Features of this package include:
Device discovery that cycles continuously, spotting new devices and removing retired equipment
Creation of a network inventory
Registration of switches, routers, firewalls, and other network devices
Creation of a network topology map
Continuous device status monitoring with SNMP
SNMP feature report focus for small businesses
Performance thresholds with alerts
Wireless network monitoring
Protocol analysis
Traffic throughput statistics per link
Switch port monitoring
Gateway transmission speed tracking
Network traffic data extracted with ntop
Can monitor a multi-vendor environment
Why do we recommend it?
The Checkmk combination of network device monitoring and traffic monitoring in one tool is rare. Most network monitoring service creators split those two functions so that you have to buy two separate packages. The Checkmk system also gives you application and server monitoring along with the network monitoring service.
The Checkmk system is easy to set up, thanks to its autodiscovery mechanism. This is based on SNMP. The program will act as an SNMP Manager, send out a broadcast requesting reports from device agents, and then compile the results into an inventory. The agent is the Checkmk package itself if you choose to install the Linux version or it is embedded on a device if you go for the hardware option. If you choose the Checkmk Cloud SaaS option, that platform will install an agent on one of your computers.
The SNMP Manager constantly re-polls for device reports and the values in these appear in the Checkmk device monitoring screen. The platform also updates its network inventory according to the data sent back by device agents in each request/response round. The dashboard also generates a network topology map from information in the inventory. So, that map updates whenever the inventory changes.
While gathering information through SNMP, the tool also scans the headings of passing packets on the network to compile traffic statistics. Basically, the tool provides a packet count which enables it to quickly calculate a traffic throughput rate. Data can also be segmented per protocol, according to the TCP port number in each header.
Who is it recommended for?
Checkmk has a very wide appeal because of its three editions. Checkmk Raw is free and will appeal to small businesses. This is an adaptation of Nagios Core. The paid version of the system is called Checkmk Enterprise and that is designed for mid-sized and large businesses. Checkmk Cloud is a SaaS option.
PROS:
Provides both network device monitoring and traffic tracking
Automatically discovers devices and creates a network inventory
Free version available
Options for on-premises or SaaS delivery
Monitors wireless networks as well as LANs
Available for installation on Linux or as an appliance
Datadog Network Monitoring supervises the performance of network devices. The service is a cloud-based system that is able to explore a network and detect all connected devices. With the information from this research, the network monitor will create an asset inventory and draw up a network topology map. This procedure means that the system performs its own setup routines.
Features of this package include:
Monitors networks anywhere, including remote sites
Joins together on-premises and cloud-based resource monitoring
Integrates with other Datadog modules, such as log management
Offers an overview of all network performance and drill-down details of each device
Facilitates troubleshooting by identifying performance dependencies
Includes DNS server monitoring
Gathers SNMP device reports
Blends performance data from many information sources
Includes data flow monitoring
Offers tag-based packet analysis utilities in the dashboard
Integrates protocol analyzers
Performance threshold baselining based on machine learning
Alerts for warnings over evolving performance issues
Datadog Network Monitoring services are split into two modules that are part of a cloud platform of many system monitoring and management tools. These two packages are called Network Performance Monitoring and Network Device Monitoring, which are both subscription services. While the device monitoring package works through SNMP, the performance monitor measures network traffic levels.
The autodiscovery process is ongoing, so it spots any changes you make to your network and instantly updates the inventory and the topology map. The service can also identify virtual systems and extend monitoring of links out to cloud resources.
Datadog Network Monitoring provides end-to-end visibility of all connections, which are also correlated with performance issues highlighted in log messages. The dashboard for the system is resident in the cloud and accessed through any standard browser. This centralizes network performance data from many sources and covers the entire network, link by link and end to end.
You can create custom graphs, metrics, and alerts in an instant, and the software can adjust them dynamically based on different conditions. Datadog prices start from free (up to five hosts), Pro $15/per host, per month and Enterprise $23 /per host, per month.
Who is it recommended for?
The two Datadog network monitoring packages are very easy to sign up for. They work well together to get a complete view of network activities. The pair will discover all of the devices on your network and map them, then startup automated monitoring. These are very easy-to-use systems that are suitable for use by any size of business.
PROS:
Has one of the most intuitive interfaces among other network monitoring tools
Cloud-based SaaS product allows monitoring with no server deployments or onboarding costs
Can monitor both internally and externally giving network admins a holistic view of network performance and accessibility
Supports auto-discovery that builds network topology maps on the fly
Changes made to the network are reflected in near real-time
Allows businesses to scale their monitoring efforts reliably through flexible pricing options
CONS:
Would like to see a longer trial period for testing
At its core, ManageEngine OpManager is infrastructure management, network monitoring, and application performance management “APM” (with APM plug-in) software.
Key Features:
Includes server monitoring as well as network monitoring
Autodiscovery function for automatic network inventory assembly
Constant checks on device availability
A range of network topology map options
Automated network mapping
Performs an SNMP manager role, constantly polling for device health statuses
Receives SNMP Traps and generates alerts when device problems arise
Implements performance thresholds and identifies system problems
Watches over resource availability
Customizable dashboard with color-coded dials and graphs of live data
Forwards alerts to individuals by email or SMS
Available for Windows Server and Linux
Can be enhanced by an application performance monitor to create a full stack supervisory system
Free version available
Distributed version to supervise multiple sites from one central location
Why do we recommend it?
ManageEngine OpManager is probably the biggest threat to SolarWind’s leading position. This package monitors servers as well as networks. This makes it a great system for monitoring virtualizations.
When it comes to network management tools, this product is well balanced when it comes to monitoring and analysis features.
The solution can manage your network, servers, network configuration, and fault & performance; It can also analyze your network traffic. To run Manage Engine OpManager, it must be installed on-premises.
A highlight of this product is that it comes with pre-configured network monitor device templates. These contain pre-defined monitoring parameters and intervals for specific device types. The essential edition product can be purchased for $595 which allows up to 25 devices.
Who is it recommended for?
A nice feature of OpManager is that it is available for Linux as well as Windows Server for on-premises installation and it can also be used as a service on AWS or Azure for businesses that don’t want to run their own servers. The pricing for this package is very accessible for mid-sized and large businesses. Small enterprises with simple networks should use the Free edition, which is limited to covering a network with three connected devices.
PROS:
Designed to work right away, features over 200 customizable widgets to build unique dashboards and reports
Leverages autodiscovery to find, inventory, and map new devices
Uses intelligent alerting to reduce false positives and eliminate alert fatigue across larger networks
Supports email, SMS, and webhook for numerous alerting channels
Integrates well in the ManageEngine ecosystem with their other products
CONS:
Is a feature-rich tool that will require a time investment to properly learn
NinjaOne is a remote monitoring and management (RMM) package for managed service providers (MSPs). The system reaches out to each remote network through the installation of an agent on one of its endpoints. The agent acts as an SNMP Manager.
Key Features:
Based on the Simple Network Management Protocol
SNMP v1, 2, and 3
Device discovery and inventory creation
Continuous status polling for network devices and endpoints
Live traffic data with NetFlow, IPFIX, J-Flow, and sFlow
Traffic throughput graphs
Customizable detail display
Performance graphs
Switch port mapper
Device availability checks
Syslog processing for device status reports
Customizable alerts
Notifications by SMS or email
Related endpoint monitoring and management
Why do we recommend it?
NinjaOne RMM enables each technician to support multiple networks simultaneously. The alerting mechanism in the network monitoring service means that you can assume that everything is working fine on a client’s system unless you receive a notification otherwise. The network tracking service sets itself up automatically with a discovery routine.
The full NinjaOne RMM package provides a full suite of tools for administering a client’s system. The network monitoring service is part of that bundle along with endpoint monitoring and patch management.
The Ninja One system onboards a new client site automatically through a discovery service that creates both hardware and software inventories. The data for each client is kept separate in a subaccount. Technicians that need access to that client’s system for investigation need to be set up with credentials.
The network monitoring system provides both device status tracking and network traffic analysis. The service provides notifications if a dive goes offline or throughput drops.
Who is it recommended for?
This service is built with a multi-tenant architecture for use by managed service providers. However, IT departments can also use the system to manage their own networks and endpoints. The service is particularly suitable for simultaneously monitoring multiple sites. The console for the RMM is based in the cloud and accessed through any standard Web browser.
PROS:
A cloud-based package that onboards sites through the installation of an agent
Auto discovery for network devices and endpoints
Network device status monitoring
Network traffic analysis
Syslog message scanning
CONS:
No price list
NinjaOne doesn’t publish a price list so you start your buyer’s journey by accessing a 14-day free trial.
Site24x7 is a monitoring service that covers networks, servers, and applications. The network monitoring service in this package starts off by exploring the network for connected devices. IT logs its findings in a network inventory and draws up a network topology map.
Key Features:
A hosted cloud-based service that includes CPU time and performance data storage space
Can unify the monitoring of networks on site all over the world
Uses SNMP to check on device health statuses
Gives alerts on resource shortages, performance issues, and device problems
Generates notifications to forward alerts by email or SMS
Root cause analysis features
Autodiscovery for a constantly updated network device inventory
Automatic network topology mapping
Includes internet performance monitoring for utilities such as VPNs
Specialized monitoring routines for storage clusters
Monitors boundary and edge services, such as load balancers
Offers overview and detail screens showing the performance of the entire network and also individual devices
Includes network traffic flow monitoring
Facilities for capacity planning and bottleneck identification
Integrates with application monitoring services to create a full stack service
Why do we recommend it?
Site24x7 Network Monitoring is part of a platform that is very similar to Datadog. A difference lies in the number of modules that Site24x7 offers – it has far fewer than Datadog. Site24x7 bundles its modules into packages with almost all plans providing monitoring for networks, servers, services, applications, and websites. Site24x7 was originally developed to be a SaaS plan for ManageEngine but then was split out into a separate brand, so there is very solid expertise behind this platform.
The Network Monitor uses procedures from the Simple Network Management Protocol (SNMP) to poll devices every minute for status reports. Any changes in the network infrastructure that are revealed by these responses update the inventory and topology map.
The results of the device responses are interpreted into live data in the dashboard of the monitor. The dashboard is accessed through any standard browser and its screens can be customized by the user.
The SNMP system empowers device agents to send out a warning without waiting for a request if it detects a problem with the device that it is monitoring. Site24x7 Infrastructure catches these messages, which are called Traps, and generates an alert. This alert can be forwarded to technicians by SMS, email, voice call, or instant messaging post.
The Network Monitor also has a traffic analysis function. This extracts throughput figures from switches and routers and displays data flow information in the system dashboard. This data can also be used for capacity planning.
Who is it recommended for?
The plans for Site24x7 are very reasonably priced, which makes them accessible to businesses of all sizes. Setup for the system is automated and much of the ongoing monitoring processes are carried out without any manual intervention.
PROS:
One of the most holistic monitoring tools available, supporting networks, infrastructure, and real user monitoring in a single platform
Uses real-time data to discover devices and build charts, network maps, and inventory reports
Is one of the most user-friendly network monitoring tools available
User monitoring can help bridge the gap between technical issues, user behavior, and business metrics
Supports a freeware version for testing
CONS:
Is a very detailed platform that will require time to fully learn all of its features and options
Site24x7 costs $9 per month when paid annually. It is available for a free trial.
Atera is a package software that was built for managed service providers. It is a SaaS platform and it includes professional service automation (PSA) and remote monitoring and management (RMM) systems.
Why do we recommend it?
Atera is a package of tools for managed service providers (MSPs). Alongside remote network monitoring capabilities, this package provides automated monitoring services for all IT operations. The package also includes some system management tools, such as a patch manager. Finally, the Atera platform offers Professional Services Automation (PSA) tools to help the managers of MSPs to run their businesses.
The network monitoring system operates remotely through an agent that installs on Windows Server. The agent enables the service to scour the network and identify all of the network devices that run it. This is performed using SNMP, with the agent acting as the SNMP Manager.
The SNMP system enables the agent to spot Traps, which warn of device problems. These are sent to the Atera network monitoring dashboard, where they appear as alerts. Atera offers an automated topology mapping service, but this is an add-on to the main subscription packages.
Who is it recommended for?
Atera charges for its platform per technician, so it is very affordable for MSPs of all sizes. This extends to sole technicians operating on a contract basis and possibly fielding many small business clients.
ManageEngine RMM Central provides sysadmins with everything they need to support their network. Automated asset discovery makes deployment simple, allowing you to collect all devices on your network by the end of the day.
Key Features
Automated network monitoring and asset discovery
Built-in remote access with various troubleshooting tools
Flexible alert integrations
With network and asset metrics collected, administrators can quickly see critical insights automatically generated by the platform. With over 100 automated reports it’s easy to see exactly where your bottlenecks are and what endpoints are having trouble.
Administrators can configure their own SLAs with various automated alert options and even pair those alerts with other automation that integrate into their helpdesk workflow.
PROS:
Uses a combination of packet sniffing, WMI, and SNMP to report network performance data
Fully customizable dashboard is great for both lone administrators as well as NOC teams
Drag and drop editor makes it easy to build custom views and reports
Supports a wide range of alert mediums such as SMS, email, and third-party integrations into platforms like Slack
CONS:
Is a very comprehensive platform with many features and moving parts that require time to learn
By: Salim S.I. September 20, 2023 Read time: 8 min (2105 words)
Crafted packets from cellular devices such as mobile phones can exploit faulty state machines in the 5G core to attack cellular infrastructure. Smart devices that critical industries such as defense, utilities, and the medical sectors use for their daily operations depend on the speed, efficiency, and productivity brought by 5G. This entry describes CVE-2021-45462 as a potential use case to deploy a denial-of-service (DoS) attack to private 5G networks.
5G unlocks unprecedented applications previously unreachable with conventional wireless connectivity to help enterprises accelerate digital transformation, reduce operational costs, and maximize productivity for the best return on investments. To achieve its goals, 5G relies on key service categories: massive machine-type communications (mMTC), enhanced mobile broadband (eMBB), and ultra-reliable low-latency communication (uRLLC).
With the growing spectrum for commercial use, usage and popularization of private 5G networks are on the rise. The manufacturing, defense, ports, energy, logistics, and mining industries are just some of the earliest adopters of these private networks, especially for companies rapidly leaning on the internet of things (IoT) for digitizing production systems and supply chains. Unlike public grids, the cellular infrastructure equipment in private 5G might be owned and operated by the user-enterprise themselves, system integrators, or by carriers. However, given the growing study and exploration of the use of 5G for the development of various technologies, cybercriminals are also looking into exploiting the threats and risks that can be used to intrude into the systems and networks of both users and organizations via this new communication standard. This entry explores how normal user devices can be abused in relation to 5G’s network infrastructure and use cases.
5G topology
In an end-to-end 5G cellular system, user equipment (aka UE, such as mobile phones and internet-of-things [IoT] devices), connect to a base station via radio waves. The base station is connected to the 5G core through a wired IP network.
Functionally, the 5G core can be split into two: the control plane and the user plane. In the network, the control plane carries the signals and facilitates the traffic based on how it is exchanged from one endpoint to another. Meanwhile, the user plane functions to connect and process the user data that comes over the radio area network (RAN).
The base station sends control signals related to device attachment and establishes the connection to the control plane via NGAP (Next-Generation Application Protocol). The user traffic from devices is sent to the user plane using GTP-U (GPRS tunneling protocol user plane). From the user plane, the data traffic is routed to the external network.
Figure 1. The basic 5G network infrastructure
The UE subnet and infrastructure network are separate and isolated from each other; user equipment is not allowed to access infrastructure components. This isolation helps protect the 5G core from CT (Cellular Technology) protocol attacks generated from users’ equipment.
Is there a way to get past this isolation and attack the 5G core? The next sections elaborate on the how cybercriminals could abuse components of the 5G infrastructure, particularly the GTP-U.
GTP-U
GTP-U is a tunneling protocol that exists between the base station and 5G user plane using port 2152. The following is the structure of a user data packet encapsulated in GTP-U.
Figure 2. GTP-U data packet
A GTP-U tunnel packet is created by attaching a header to the original data packet. The added header consists of a UDP (User Datagram Protocol) transport header plus a GTP-U specific header. The GTP-U header consists of the following fields:
Flags: This contains the version and other information (such as an indication of whether optional header fields are present, among others).
Message type: For GTP-U packet carrying user data, the message type is 0xFF.
Length: This is the length in bytes of everything that comes after the Tunnel Endpoint Identifier (TEID) field.
TEID: Unique value for a tunnel that maps the tunnel to user devices
The GTP-U header is added by the GTP-U nodes (the base station and User Plane Function or UPF). However, the user cannot see the header on the user interface of the device. Therefore, user devices cannot manipulate the header fields.
Although GTP-U is a standard tunneling technique, its use is mostly restricted to CT environments between the base station and the UPF or between UPFs. Assuming the best scenario, the backhaul between the base station and the UPF is encrypted, protected by a firewall, and closed to outside access. Here is a breakdown of the ideal scenario: GSMArecommends IP security (IPsec) between the base station and the UPF. In such a scenario, packets going to the GTP-U nodes come from authorized devices only. If these devices follow specifications and implement them well, none of them will send anomalous packets. Besides, robust systems are expected to have strong sanity checks to handle received anomalies, especially obvious ones such as invalid lengths, types, and extensions, among others.
In reality, however, the scenario could often be different and would require a different analysis altogether. Operators are reluctant to deploy IPsec on the N3 interface because it is CPU-intensive and reduces the throughput of user traffic. Also, since the user data is perceived to be protected at the application layer (with additional protocols such as TLS or Transport Layer Security), some consider IP security redundant. One might think that for as long as the base station and packet-core conform to the specific, there will be no anomalies. Besides, one might also think that for all robust systems require sanity checks to catch any obvious anomalies. However, previous studies have shown that many N3 nodes (such as UPF) around the world, although they should not be, are exposed to the internet. This is shown in the following sections.
Figure 3. Exposed UPF interfaces due to misconfigurations or lack of firewalls; screenshot taken from Shodan and used in a previously published research
We discuss two concepts that can exploit the GTP-U using CVE-2021-45462. In Open5GS, a C-language open-source implementation for 5G Core and Evolved Packet Core (EPC), sending a zero-length, type=255 GTP-U packet from the user device resulted in a denial of service (DoS) of the UPF. This is CVE-2021-45462, a security gap in the packet core that can crash the UPF (in 5G) or Serving Gateway User Plane Function (SGW-U in 4G/LTE) via an anomalous GTP-U packet crafted from the UE and by sending this anomalous GTP-U packet in the GTP-U. Given that the exploit affects a critical component of the infrastructure and cannot be resolved as easily, the vulnerability has received a Medium to High severity rating.
GTP-U nodes: Base station and UPF
GTP-U nodes are endpoints that encapsulate and decapsulate GTP-U packets. The base station is the GTP-U node on the user device side. As the base station receives user data from the UE, it converts the data to IP packets and encapsulates it in the GTP-U tunnel.
The UPF is the GTP-U node on the 5G core (5GC) side. When it receives a GTP-U packet from the base station, the UPF decapsulates the outer GTP-U header and takes out the inner packet. The UPF looks up the destination IP address in a routing table (also maintained by the UPF) without checking the content of the inner packet, after which the packet is sent on its way.
GTP-U in GTP-U
What if a user device crafts an anomalous GTP-U packet and sends it to a packet core?
Figure 4. A specially crafted anomalous GTP-U packetFigure 5. Sending an anomalous GTP-U packet from the user device
As intended, the base station will tunnel this packet inside its GTP-U tunnel and send to the UPF. This results in a GTP-U in the GTP-U packet arriving at the UPF. There are now two GTP-U packets in the UPF: The outer GTP-U packet header is created by the base station to encapsulate the data packet from the user device. This outer GTP-U packet has 0xFF as its message type and a length of 44. This header is normal. The inner GTP-U header is crafted and sent by the user device as a data packet. Like the outer one, this inner GTP-U has 0xFF as message type, but a length of 0 is not normal.
The source IP address of the inner packet belongs to the user device, while the source IP address of the outer packet belongs to the base station. Both inner and outer packets have the same destination IP address: that of the UPF.
The UPF decapsulates the outer GTP-U and passes the functional checks. The inner GTP-U packet’s destination is again the same UPF. What happens next is implementation-specific:
Some implementations maintain a state machine for packet traversal. Improper implementation of the state machine might result in processing this inner GTP-U packet. This packet might have passed the checks phase already since it shares the same packet-context with the outer packet. This leads to having an anomalous packet inside the system, past sanity checks.
Since the inner packet’s destination is the IP address of UPF itself, the packet might get sent to the UPF. In this case, the packet is likely to hit the functional checks and therefore becomes less problematic than the previous case.
Attack vector
Some 5G core vendors leverage Open5GS code. For example, NextEPC (4G system, rebranded as Open5GS in 2019 to add 5G, with remaining products from the old brand) has an enterprise offer for LTE/5G, which draws from Open5GS’ code. No attacks or indications of threats in the wild have been observed, but our tests indicate potential risks using the identified scenarios.
The importance of the attack is in the attack vector: the cellular infrastructure attacks from the UE. The exploit only requires a mobile phone (or a computer connected via a cellular dongle) and a few lines of Python code to abuse the opening and mount this class of attack. The GTP-U in GTP-U attacks is a well-knowntechnique, and backhaul IP security and encryption do not prevent this attack. In fact, these security measures might hinder the firewall from inspecting the content.
Remediation and insights
Critical industries such as the medical and utility sectors are just some of the early adopters of private 5G systems, and its breadth and depth of popular use are only expected to grow further. Reliability for continuous, uninterrupted operations is critical for these industries as there are lives and real-world implications at stake. The foundational function of these sectors are the reason that they choose to use a private 5G system over Wi-Fi. It is imperative that private 5G systems offer unfailing connectivity as a successful attack on any 5G infrastructure could bring the entire network down.
In this entry, the abuse of CVE-2021-45462 can result in a DoS attack. The root cause of CVE-2021-45462 (and most GTP-U-in-GTP-U attacks) is the improper error checking and error handling in the packet core. While GTP-U-in-GTP-U itself is harmless, the proper fix for the gap has to come from the packet-core vendor, and infrastructure admins must use the latest versions of the software.
A GTP-U-in-GTP-U attack can also be used to leak sensitive information such as the IP addresses of infrastructure nodes. GTP-U peers should therefore be prepared to handle GTP-U-in-GTP-U packets. In CT environments, they should use an intrusion prevention system (IPS) or firewalls that can understand CT protocols. Since GTP-U is not normal user traffic, especially in private 5G, security teams can prioritize and drop GTP-U-in-GTP-U traffic.
As a general rule, the registration and use of SIM cards must be strictly regulated and managed. An attacker with a stolen SIM card could insert it to an attacker’s device to connect to a network for malicious deployments. Moreover, the responsibility of security might be ambiguous to some in a shared operating model, such as end-devices and the edge of the infrastructure chain owned by the enterprise. Meanwhile, the cellular infrastructure is owned by the integrator or carrier. This presents a hard task for security operation centers (SOCs) to bring relevant information together from different domains and solutions.
In addition, due to the downtime and tests required, updating critical infrastructure software regularly to keep up with vendor’s patches is not easy, nor will it ever be. Virtual patching with IPS or layered firewalls is thus strongly recommended. Fortunately, GTP-in-GTP is rarely used in real-world applications, so it might be safe to completely block all GTP-in-GTP traffic. We recommend using layered security solutions that combine IT and communications technology (CT) security and visibility. Implementing zero-trust solutions, such as Trend Micro™ Mobile Network Security, powered by CTOne, adds another security layer for enterprises and critical industries to prevent the unauthorized use of their respective private networks for a continuous and undisrupted industrial ecosystem, and by ensuring that the SIM is used only from an authorized device. Mobile Network Security also brings CT and IT security into a unified visibility and management console.
