Category: Iphone

The best productivity apps in 2023

The premise of this article’s headline is nonsense, sure, but it isn’t clickbait—I promise. 

You’re almost certainly here because you searched for “best productivity apps.” I understand that impulse. You want to get more done in less time, which is about as universal a feeling as humans can have at work. The problem: productivity is deeply personal, and the words “productivity tools” mean a lot of different things to different people. What works for you may or may not work for me, which is why—after over a decade of writing about productivity software—I don’t really believe there are objectively “best” productivity apps. 

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I do, however, think there are categories of tools that can help you become a better version of yourself. Some of them work better for more people than others, and not everyone needs an app from every category. Knowing what kinds of apps exist, and what you should look for in an app, is more important than knowing what the “best” app in that category is. 

Having said that, you’re here for software recommendations, not my personal reflections on the nature of productivity. So I’m going to go over the main kinds of productivity apps I think most humans who use electronic devices at work should know about. I’ll explain why I think each category is important, point to an app or two that I think will work well for most people, then offer links to other options if you want to learn more. 

Just remember: the specific app doesn’t matter. The best productivity app is the one that works best for you. The most important thing is having a system. Sound good? Let’s jump in. 

How we evaluate and test apps

All of our best apps roundups are written by humans who’ve spent much of their careers using, testing, and writing about software. We spend dozens of hours researching and testing apps, using each app as it’s intended to be used and evaluating it against the criteria we set for the category. We’re never paid for placement in our articles from any app or for links to any site—we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog.

A to-do list like Todoist

We all have things we need to do—at work and in the rest of our lives. The worst place you could store those things, in my opinion, is in your mind. It’s just stressful: you’ll remember, at random moments, that there’s something you were supposed to be doing, and that memory will result in panic. Writing down everything you need to do allows you to make a plan, and (crucially) means you don’t have to panic. 

Not everyone benefits from a dedicated to-do list app—some of the most productive people I know prefer sticky notes, email inboxes, or even spreadsheets. I think that’s great, so long as you have some place to record the things you need to do. 

Todoist, our pick for the best to-do list app for balancing power and simplicity

I think that Todoist, shown above, is a great to-do list app for most people. It’s easy to use but also offers a lot of features. It can also be installed on basically any device you can imagine, meaning your to-do list is always available. It allows you to assign due dates to tasks, sort tasks by project, or even view a project using a Kanban board. You don’t have to worry about those features if you don’t want to, though, which is why I think it’s a great starting point for someone who needs a to-do list. 

If Todoist doesn’t work for you, though, check out our list of the best to-do list apps—it’s got a wide variety of recommendations. I, personally, use TickTick because I like how easy it is to add tasks, and I also can’t stop saying good things about Things for sheer simplicity on Apple devices. Find a tool you like—and that you remember to actually open. There’s nothing less useful than an app full of tasks you never look at. 

Once you’ve picked your to-do list app, make the most of it with automation, so you can easily add tasks that come in by email, team chat apps, project management tools, or notes. Read more about automating your to-do list.

A calendar like Google Calendar

There are only so many hours in the day, unfortunately, which means you have to budget them. A calendar is how you do that. You could use a paper wall calendar, sure, but a calendar app lets you invite other people to an event. Also, in a world where so many meetings are virtual, calendar apps give you a useful place to store the link to your Zoom call. 

Google Calendar, our pick for the best free calendar app

I think that Google Calendar, shown above, is the right calendar app for most people—particularly people who already use Gmail. Google Calendar is easy to load on any device, lets you see your calendar in several different views, and makes it easy to invite anyone else to any event or meeting you happen to plan. I could write multiple articles on Google Calendar features (and I have). This app does everything any other app can do, and more, all while being pretty easy to use.

If Google Calendar doesn’t work for you, though, check out our list of the best calendar apps for more options. Microsoft Outlook is a solid alternative, as is the Calendar app that comes with all Apple devices. 

I’d also consider looking into some kind of meeting scheduling app. These apps let anyone sign up for appointments with you, which is particularly useful if you have a meeting-heavy calendar. Calendly, shown below, is a solid option, with a lot of customizability and the ability to sync with Google Calendar. You can check out our list of the best meeting schedulers for a more complete rundown of Calendly and other options. 

Calendly, our pick for the best meeting scheduler app for simplified scheduling

Once you choose a calendar app, take it to the next level. With automation, you can do things like automatically turn calendar events into tasks on your to-do list or use forms to create calendar events. Here’s how you can bring context to your calendar by connecting other apps.

A note-taking app like OneNote

I’m constantly taking notes: before and during meetings; while researching an article; while brewing beer. And I think most people have some class of information they’ll need to reference later that doesn’t quite meet the threshold of a “document.” Who wants a sprawling series of folders with all of that information? 

This, to me, is what note-taking apps are for: quickly writing things down so you can read them later and (hopefully) follow up. They also work well as a personal journal, or a place to store files related to a particular project. 

Justin's beer brewing notes in OneNote

OneNote, above, is probably the note-taking app most people should try first. It’s free—so long as you don’t run out of OneDrive storage—and it gives you all kinds of ways to organize notes, from notebooks to sections to sub-headers. It also has powerful search, which includes the scanned contents of any images or PDFs you might drop in a note. 

But OneNote isn’t the only option. You should check out our list of the best note-taking apps for more choices. If you loved Evernote back in the day, you should check out Joplin, which is a completely free and open source replacement for that app. And I personally love Obsidian, which turns your notes into an entire database, complete with internal links and an extensive plugin collection. There are a lot of good choices out there—find something that lets you write things down and dig them up later.

See our favorite ways to use automation to improve how you put your notes to work, track action items from meetings, and put an end to regular copy-paste actions.

A distraction blocker like Freedom

I’ve never tried to work in the middle of an amusement park, but I imagine it would be distracting. The internet is worse. Everything you could possibly imagine is available, all delivered by brilliant engineers who are doing everything they can to keep you looking at more and more and more of it. It’s understandable if you have trouble getting stuff done in that context, which is why apps that block distractions are so helpful. 

Freedom, our pick for the best focus app for blocking distractions on all your devices at once

Freedom is a great tool for the job. It runs on every platform and can block distractions—both websites and apps—on all of your devices. That means you can’t, for example, block Twitter on your computer only to pick up your phone and look at it there. With Freedom, you can set up multiple block lists, then start timers for any of them.

I personally love Serene, which combines distraction blocking with a sort of to-do list. You say what you want to do and how long it will take, then you start a distraction-free session to work on it. There’s also Cold Turkey Blocker, which can optionally prevent you from changing the time settings on your computer as a way of working around the block you set up. You’ve got more choices, though, particularly if you’re a Mac user. Check out our list of the best distraction blockers to learn more. 

Remember: the internet is distracting on purpose. There’s no shame in using a tool to build discipline. 

A habit tracker like Streaks or HabitNow

My dentist tells me I should brush my teeth twice a day, and I believe him, but I tended to only brush at night. I used a habit tracker to change that. 

These applications might sound similar to a to-do list, but they’re very different. You can’t add individual tasks to a habit tracker—only recurring ones. The idea is to set an intention to do something regularly, then keep track of how often you regularly do it. Eventually, you have a streak going, which psychologically motivates you to keep it up until the habit becomes second nature. Don’t laugh—it works. 

Streaks, our pick for the best habit tracker for iPhone

We recommend checking out Streaks, shown above, for iPhone and HabitNow, below, for Android. These apps both live on your phone, which is the place you’re most likely to look. They both let you create a list of habits you’d like to build, then remind you about that intention. They also both show you your progress in various ways. 

HabitNow, our pick for the best habit tracker for Android users

They’re not the only options, however; check out our list of the best habit tracker apps for more ideas. Also keep in mind that some to-do lists have habit-tracking capabilities built right in. I, personally, use TickTick‘s built-in habit tracker—I love it. And some people use a paper calendar for tracking a simple habit—just add an X every day you stick to your habit. 

An app to save things for later like Pocket

I’d love to read articles or watch YouTube videos all day. We all would. Sometimes, though, you have to do something else—even though your friend just sent you a really, really interesting article. That’s where read-it-later apps come in. They let you quickly save something you intend to read, so that you can come back to it when you have time.

Pocket, our pick for the best read it later app for turning articles into a podcast

I think that Pocket, above, is the app of choice in this class. It’s free to use, offers extensions for every major browser, and also has great mobile versions that sync your articles for offline reading. There’s even built-in support for highlighting, then reviewing your highlights later. 

Instapaper is a close second, and it even lets you send articles to your Kindle. These aren’t your only choices, though—check out our list of the best read-it-later apps for some more options. It’s also worth noting that some people use bookmarking apps or even note-taking apps for the same purpose, and that’s great—they both make it easy to save things for future reference. 

Automate the process of saving articles by connecting your read-it-later app to Zapier. Here are some ideas to get you started.

A screen recording tool like Loom

Whether it’s for a quick presentation or troubleshooting a problem, sometimes recording what’s on your screen and sharing it just makes life easier. Screen recording tools are perfect for this, allowing you to quickly record your screen, your voice, and even your face if you have a webcam. 

A screenshot of Loom, our pick for the best screen recording software for quickly recording and sharing on desktop

Loom is a great first tool to check out in this category. It’s easy to set up, works on all major platforms, and makes it really simple to share recordings. You can even add your face, via a webcam, to the recording. 

I personally use Zappy, which was originally an internal tool used by Zapier. It’s honestly the best screenshot tool I’ve ever used, and it’s free—if you use a Mac, it’s worth a try. Check out our list of the best screen recording tools for more options, and keep in mind you can actually record your screen without any software, if you don’t mind managing the file yourself. 

Want to share your screen in real-time? You need a screen sharing tool (Zoom works pretty well, surprisingly).

Other productivity tools worth checking out

This article could go on forever. There’s no end to great software out there, and I love writing about it. I think the above categories should save you all kinds of time—and take up plenty of your time to set up—but here are a few other suggestions if you’re feeling particularly motivated.

  • Password managers, like LastPass or 1Password, help you generate random passwords for all of your different services without the need for memorization. This is great for security, but it also makes logging in to stuff faster. Here’s a list of the best password managers.
  • Mobile scanning apps, like Microsoft Lens, let you scan documents using your phone while also digitizing any text using optical character recognition (OCR). Check out our list of the best mobile scanning OCR apps for more choices. 
  • Text expansion tools, like PhraseExpress, mean you’ll never need to look up and copy-paste the same message to multiple people ever again. Read more about text expansion software, or learn how it can make you better at dating. 
  • Dictation software, like Dragon by Nuance, lets you type by talking, which can save you all sorts of time. Here’s our list of the best dictation software.
  • Time tracking apps, like Toggl Track, are great for keeping track of how long projects take and making sure you’re not spending too much time on the wrong things. Take a look at our list of the best time tracking apps to find the right one for you.
  • Mind mapping software, like Coggle, helps you map the connections between different ideas while you’re brainstorming. Here are our picks for the best mind mapping software.
  • AI software, like OpenAI, could make all kinds of tasks easier in the future. It’s early, granted, but I already find it useful when I’m in the brainstorming phase of a project—I can ask the bot to generate ideas.

Once you have apps set up in some of these categories, you can take the whole productivity thing even further. Automation software like ours at Zapier connects all the other apps you use, with workflows you can build yourself—no code required. Like the tools above, Zapier won’t solve every problem you have, but it’s a great way to connect tools that otherwise don’t integrate well—which means you can use the best tools for you, as opposed to the tools that happen to play nice together. And it’s not limited to productivity—eventually, you’ll find yourself automating even your most business-critical workflows.

Plus, if you sign up for Zapier, we’ll be able to write more useful articles like this one. Here are five things you should automate today to get started.

This post was originally published in September 2018 by Matthew Guay. The most recent update was in December 2022.

Source :
https://zapier.com/blog/best-productivity-apps/

The 8 best to do list apps in 2023

There are too many to-do list apps. Trying them all would be a massive task, and I know because I did. 

Why are there so many apps for something easily done on sticky notes? Because managing tasks is an intensely personal thing. People will reject anything that doesn’t feel right. That’s a good instinct, but it makes it hard to find the right app. 

Make the most of your to-do list with Zapier

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To that end, we’ve been hard at work researching the best to-do apps, trying to find the right ones for various use cases. Research for these pieces was exhaustive. We started by finding the best apps for every platform: Android, Windows, macOS, and iPhone/iPad. We then tried the top-rated apps in every respective app store, and spent way too much time migrating our personal to-do lists from one app to another.

And now I’m offering you what I feel is the cream of the crop. Whatever you’re looking for, one of these apps is going to be right for you. Click on any app to learn more about why I chose it, or keep reading for more context on to-do list apps.

The best to-do list apps

  • Todoist for balancing power and simplicity
  • TickTick for embedded calendars and timers
  • Microsoft To Do for Microsoft power users (and Wunderlist refugees)
  • Things for elegant design
  • OmniFocus for specific organizational systems
  • Habitica for making doing things fun
  • Google Tasks for Google power users
  • Any.do for people who forget to use to-do apps
  • Other options, including project management software, note-taking apps, and other tools that can do the job

What makes the best to-do list app?

How we evaluate and test apps

All of our best apps roundups are written by humans who’ve spent much of their careers using, testing, and writing about software. We spend dozens of hours researching and testing apps, using each app as it’s intended to be used and evaluating it against the criteria we set for the category. We’re never paid for placement in our articles from any app or for links to any site—we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog.

I’ve written about technology in general, and productivity specifically, since 2009. In that time, I’ve personally tried basically every to-do list app that has come out, and I’m usually depending on at least one of them to function.

Of course, when it comes to managing a to-do list online, everyone has different criteria. I kept this in mind as I tested, and I noticed a few features that made certain apps stand out.

The best to-do list apps:

  • Make it fast to add and organize tasks. Ideally, a task is added and categorized in a couple taps or keystrokes.
  • Offer multiple ways to organize your tasks. Tags, lists, projects, and due dates are all helpful, and the best to-do apps offer at least a few categories like this.
  • Remind you about self-imposed deadlines. Notifications, widgets, emails—if you’re using an online to-do list, it should help you track what needs to happen when.
  • Offer clean user interfaces. The best to-do app fits into your workflow so you can get back to what you’re supposed to be doing.
  • Sync between every platform you use. Which platforms will depend on what you personally use, but I didn’t consider anything that doesn’t sync between desktop and mobile.

I tried to find the task list apps that balance these things in various ways. None of these options will be right for everyone, but hopefully one of them is right for you. Let’s dive in.

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Best to-do list app for balancing power and simplicity

Todoist (Web, Windows, macOS, Android, iPhone, iPad)

Todoist, our pick for the best to-do list app for balancing power and simplicity

Todoist isn’t the most powerful to-do list website out there. It’s also not the simplest. That’s kind of the point: this app balances power with simplicity, and it does so while running on basically every platform that exists. That’s a strong selling point—which is probably why Todoist is one of the most popular to-do lists right now.

Adding tasks was quick on every platform in my tests, thanks in part to natural language processing (type “buy milk Monday” and the task “buy milk” will be added with the next Monday set as your due date). You can put new tasks in your Inbox and then move them to relevant projects; you can also set due dates. Paid users can create custom filters and labels, and there are also some basic collaboration features.

Todoist is flexible enough to adapt to most workflows but not so complicated as to overwhelm. And it adds new features regularly: you can view projects as a Kanban board, for example, and navigating the app by keyboard is much smoother after recent updates. Overall, this is a great first to-do list app to try out, especially if you don’t know where to start.

Todoist also integrates with Zapier, which means you can automatically create tasks in Todoist whenever something happens in one of your favorite apps. Here are some examples.

Add new Google Calendar events to Todoist as tasks

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  • Google Calendar logo
  • Todoist logo

Google Calendar, Todoist

Google Calendar + TodoistMore details

Add new starred emails to Todoist as tasks [Business Gmail Accounts Only]

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  • Gmail logo
  • Todoist logo

Gmail, Todoist

Gmail + TodoistMore details

Add new Trello cards to Todoist as tasks

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  • Trello logo
  • Todoist logo

Trello, Todoist

Trello + TodoistMore details

Todoist price: Free version available; paid version from $4/month.

Check out more ideas for automating Todoist with Zapier.

Best to-do list app with embedded calendars and timers

TickTick (Web, Android, Windows, macOS, iPhone and iPad)

TickTick, our pick for the best to-do list app with embedded calendars and timers

TickTick is a fast-growing task list app that offers a wide array of features on just about every platform you can imagine. Adding tasks is quick thanks to natural language processing. There’s also a universal keyboard shortcut offered on the desktop versions and pinned notifications and widgets on mobile, which makes it quick to add a task before getting back to what you’re doing. Tasks can be organized using lists, tags, and due dates, and there’s also the ability to add subtasks to any task. 

TickTick offers all of this with apps that feel native—the macOS version is distinct from the Windows version, for example, in ways that make sense given the differences between those two systems. TickTick also offers a few features that are above and beyond what other apps offer.

First, there’s a built-in Pomodoro timer, allowing you to start a 25-minute work session for any of your tasks (complete with numerous white noise options, if you want). Second, there’s integration with various third-party calendars, allowing you to see your tasks and your appointments in one place, and even do some time blocking. There’s also a built-in habit-tracking tool, allowing you to review how many days you did or didn’t stick to your exercise and diet commitments. And an Eisenhower Matrix view allows you to prioritize your tasks based on what’s urgent and what’s important. It’s a great collection of features, unlike anything else on the market.

With TickTick’s Zapier integration, you can connect TickTick to the other tools in your tech stack to automatically create tasks whenever you get new leads, deals, or emails.

Create TickTick tasks for newly-labeled Gmail emails [Business Gmail Accounts Only]

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  • Gmail logo
  • TickTick logo

Gmail, TickTick

Gmail + TickTickMore details

Generate TickTick tasks from new Facebook Leads

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  • Facebook Lead Ads logo
  • TickTick logo

Facebook Lead Ads, TickTick

Facebook Lead Ads + TickTickMore details

Generate TickTick tasks from new HubSpot deals

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  • HubSpot logo
  • TickTick logo

HubSpot, TickTick

HubSpot + TickTickMore details

TickTick price: Free version available; paid version from $2.40/month.

Check out other ways you can automate TickTick with Zapier.

Best to-do list app for Microsoft power users (and Wunderlist refugees)

Microsoft To Do (Web, Android, Windows, iPhone and iPad)

Microsoft To Do, our pick for the best to-do list app for Microsoft power users (and Wunderlist refugees)

In 2015, Microsoft bought Wunderlist and put that team to work on a new to-do list app. Microsoft To Do is the result of that, and you can find Wunderlist’s DNA throughout the project. The main interface is clean and friendly, adding tasks is quick, but there’s a lot of flexibility below the surface.

But the real standout feature here is the deep integration with Microsoft’s ecosystem. Any email flagged in Outlook, for example, shows up as a task. Outlook users can also sync their tasks from that app over to Microsoft To Do, meaning there’s finally a way to sync Outlook tasks to mobile. Windows users can add tasks using Cortana or by typing in the Start menu. For example, you can type “add rice to my shopping list,” and rice will be added to a list called “shopping.” If you’re a Windows user and an Outlook user, this is the app for you.

This is also the prettiest to-do list app on the market, in my opinion. You can set custom background images for every one of your lists, allowing you to tell at a glance which list you’re looking at. You’re going to be looking at your task list all day—it might as well look good. 

Microsoft To Do integrates with Zapier, which means you can make sure Microsoft To Do is talking to all the other apps you use, not just the Microsoft ones. Here are some examples to get started.

Create Workboard action items from new tasks in Microsoft To-Do

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  • Microsoft To Do logo
  • Workboard logo

Microsoft To Do, Workboard

Microsoft To Do + WorkboardMore details

Send direct Slack messages with new Microsoft To-Do lists

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  • Microsoft To Do logo
  • Slack logo

Microsoft To Do, Slack

Microsoft To Do + SlackMore details

Create Microsoft To-Do tasks from new Salesforce leads

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  • Salesforce logo
  • Microsoft To Do logo

Salesforce, Microsoft To Do

Salesforce + Microsoft To DoMore details

Microsoft To Do price: Free

Learn how you can make Microsoft To Do a productivity powerhouse with Zapier.

The best to-do list app with elegant design

Things (macOS, iPhone, iPad)

Things, our pick for the best to-do list app with elegant design

To-do list apps tend to fall into two categories: the complex and the minimalist. Things is somehow both.

That’s about the highest praise I can give a to-do list app. This is an app with no shortage of features, and yet it always feels simple to use. Adding tasks is quick and so is organizing them, but there’s seemingly no end of variation in ways to organize them. Areas can contain tasks or projects; projects can contain tasks or headers that can also contain tasks; and tasks can contain subtasks if you want. It sounds confusing, but it isn’t, which really speaks to how well Things is designed.

Other apps offer these features, but Things does it in a way that never feels cluttered, meaning you can quickly be done with looking at your to-do list and get back to whatever it is you’re doing. Combine this blend of functionality and beauty with features like a system-wide tool for quickly adding tasks, integration with your calendar so you can see your appointments while planning your day, intuitive keyboard shortcuts, reminders with native notifications, and syncing to an iPhone and iPad app.

The only downside here is the complete lack of versions for Windows and Android, though this decision is probably part of what allows the team to focus on making such a clean product. If you’re an Apple user, you owe it to yourself to try out Things.

You can automatically add to-dos to Things from your other apps with Things’ integrations on Zapier. Here’s some inspiration.

Add saved Slack messages to Things as to-dos

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  • Slack logo
  • Things logo

Slack, Things

Slack + ThingsMore details

Add new Trello cards to Things as to-dos

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  • Trello logo
  • Things logo

Trello, Things

Trello + ThingsMore details

Create Things to-dos from starred emails in Gmail [Business Gmail Accounts Only]

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  • Gmail logo
  • Things logo

Gmail, Things

Gmail + ThingsMore details

Things price: $49.99 for macOS (15-day free trial), $19.99 for iPad, $9.99 for iPhone.

Best to-do list app for users with a very specific organizational system

OmniFocus (Web, macOS, iPhone, iPad)

OmniFocus, our pick for the best to-do list app for users with a very specific organizational system

OmniFocus is nothing if not flexible. This Apple-exclusive application is built around the Getting Things Done (GTD) philosophy trademarked by David Allen, but an array of features means it can be used for just about any organizational system you can imagine. There are three different kinds of projects you can set up, for example, depending on whether you need to do tasks in a specific order or not. There are six main views by default, allowing you to organize your tasks by things like due date, projects, and tags. You can even add more views, assuming you have the Pro version.

You get the idea. OmniFocus is a power user’s dream, with more features than anyone can hope to incorporate into a workflow, which is kind of the point: if there’s a feature you want, OmniFocus has it, so you can organize your tasks basically any way you can imagine.

Syncing is offered only between Apple devices. There’s a web version that’s intended for occasional usage away from your Apple machines, but non-Apple users should probably look elsewhere.

You can connect OmniFocus to your other favorite apps with OmniFocus’s Zapier integration. Whenever something happens in another app that you want to keep track of in OmniFocus, Zapier will automatically send it there.

Create OmniFocus tasks from new saved Slack messages

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  • Slack logo
  • OmniFocus logo

Slack, OmniFocus

Slack + OmniFocusMore details

Create OmniFocus tasks for new starred emails on Gmail

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  • Gmail logo
  • OmniFocus logo

Gmail, OmniFocus

Gmail + OmniFocusMore details

Create OmniFocus tasks from new or moved Trello cards

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  • Trello logo
  • OmniFocus logo

Trello, OmniFocus

Trello + OmniFocusMore details

OmniFocus price: From $99.99/year for the recurring plan, which includes all apps and the web version. Also available as a one-time purchase from $49.99 (14-day free trial).

Best to-do list app for making doing things fun

Habitica (Web, Android, iPhone and iPad)

Habitica, our pick for the best to-do list app for making doing things fun

Games are fantastic at motivating mundane activity—how else can you explain all that time you’ve spent on mindless fetch quests? Habitica, formerly known as HabitRPG, tries to use principles from game design to motivate you to get things done, and it’s remarkably effective. You can add tasks, daily activities, and habits to a list. You also have a character, who levels up when you get things done and takes damage when you put things off. You can also earn in-game currency for buying offline rewards, such as a snack, or in-game items like weapons or even silly hats.

This is even better when you join a few friends and start a party. You can all fight bosses together, but be careful: fail to finish some tasks on time and your friends will take damage. If that doesn’t motivate you, nothing will.

What’s the downside? Habitica isn’t a great to-do list for managing long-term projects, so you might need something else for that. But if motivation is your problem, Habitica is well worth a spin.

Habitica price: Free version available; paid version from $5/month.

Best to-do list app for Google power users

Google Tasks (Web, Android, iPhone and iPad)

Google Tasks, our pick for the best to-do list app for Google power users

If you live in Gmail and Google Calendar, Google Tasks is an obvious free to-do list app to try out. That’s because it lives right in the sidebar of those two apps, and offers more than a few integrations. Plus, there’s a dedicated mobile app.

The app itself is spartan. Adding tasks is quick, particularly if you spend a lot of time in Gmail anyway, but there’s not a lot of organizational offerings. There are due dates, lists, descriptions, subtasks, and the ability to “Star” tasks. There’s not much beyond that, which is ok. On the desktop, the integration with Gmail is a key selling point. You can drag an email to Google Tasks to turn it into a task, for example. You also can see your tasks on your Google Calendar, if you want.

The best to-do app is one that’s always handy. If you’re the kind of person who always has Gmail open on your computer, it’s hard for any app to be handier than Google Tasks. The mobile versions make those tasks accessible on the go.

You can automatically move information between Google Tasks and your other apps with Google Tasks’ integration on Zapier. Here are a few examples of workflows you can automate, so you can stop manually moving your tasks.

Create Trello cards from new Google Tasks tasks

Try it

  • Google Tasks logo
  • Trello logo

Google Tasks, Trello

Google Tasks + TrelloMore details

Add new Google Tasks to Todoist as tasks

Try it

  • Google Tasks logo
  • Todoist logo

Google Tasks, Todoist

Google Tasks + TodoistMore details

Add Google Tasks tasks for new Google Calendar events

Try it

  • Google Calendar logo
  • Google Tasks logo

Google Calendar, Google Tasks

Google Calendar + Google TasksMore details

Google Tasks price: Free

Take a look at how you can power up all of your Google apps using automation.

Best to-do list app for people who forget to use to-do apps

Any.do (Web, Android, iPhone and iPad)

Any.do, our pick for the best to-do list app for people who forget to use to-do apps

Any.do offers a really slick mobile app that makes it quick to add tasks, organize them into lists, and add due dates. But where it really shines is with its daily “Plan my Day” feature, which forces you to schedule when you’ll accomplish your various tasks, so that you remember to actually do things. Any.do also integrates nicely with Google and Outlook calendars, allowing you to see your appointments and your tasks in one place. This is exactly what you need if you’re the kind of person who adds things to a list and forgets about them.

The desktop version isn’t quite as slick as the mobile version—it feels cluttered and is more than a little confusing. Still, Any.do’s mobile version alone makes a compelling reason to give it a shot, especially if that’s where you do most of your task management.

Any.do integrates with Zapier, so you can automatically add tasks to Any.do whenever there’s a new calendar event, note, or task in your other apps.

Add Evernote reminders to Any.do as tasks

Try it

  • Evernote logo
  • Any.do logo

Evernote, Any.do

Evernote + Any.doMore details

Create tasks in Any.do for new saved messages in Slack

Try it

  • Slack logo
  • Any.do logo

Slack, Any.do

Slack + Any.doMore details

Add new incomplete Todoist tasks to Any.do

Try it

  • Todoist logo
  • Any.do logo

Todoist, Any.do

Todoist + Any.doMore details

Any.do price: Free version available; paid version from $2.99/month.

Other to-do list options

We focused on dedicated to-do list apps in this roundup, but plenty of other software can fulfill the same function. Here are a few ideas if none of the above quite fit what you’re looking for:

Finding the right task management system is hard because it’s so personal. To that end, let me know if there’s anything you think I missed.

Related reading:

This post was originally published in April 2018 by Andrew Kunesh. The most recent update was in November 2022.

Source :
https://zapier.com/blog/best-todo-list-apps/

How To Install Kimai Time Tracking App in Docker

In this guide, I’ll show you how to deploy the open source time tracking app Kimai in a Docker container. Kimai is free, browser-based (so it’ll work on mobile devices), and is extremely flexible for just about every use case.

It has a stopwatch feature where you can start/stop/pause a worklog timer. Then, it accumulates the total into daily, weekly, monthly or yearly reports, which can be exported or printed as invoices.

It supports single or multi users, so you can even track time for your entire department. All statistics are visible on a beautiful dashboard, which makes historical time-tracking a breeze.

Why use Kimai Time Tracker?

For my scenario, I am salaried at work. However, since I’m an IT Manager, I often find myself working after hours or on weekends to patch servers, reboot systems, or perform system and infrastructure upgrades. Normally, I use a pen and paper or a notetaking app to track overtime, although this is pretty inefficent. Sometimes I forget when I started or stopped, or if I’ve written down the time on a notepade at home, I can’t view that time at work.

And when it comes to managing a team of others who also perform after hours maintenance, it becomes even harder to track their total overtime hours.

Over the past few weeks, I stumbled across Kimai and really love all the features. Especially when I can spin it up in a docker or docker compose container!

If you don’t have Docker installed, follow this guide: https://smarthomepursuits.com/how-to-install-docker-ubuntu/

If you don’t have Docker-Compose installed, follow this guide: https://smarthomepursuits.com/how-to-install-portainer-with-docker-in-ubuntu-20-04/

In this tutorial, we will be installing Kimai for 1 user using standard Docker run commands. Other users can be added from the webui after initial setup.

Step 1: SSH into your Docker Host

Open Putty and SSH into your server that is running docker and docker compose.

Step 2: Create Kimai Database container

Enter the command below to create a new database to use with Kimai. You can copy and paste into Putty by right-clicking after copy, or CTRL+SHIFT+V into other ssh clients.

sudo docker run --rm --name kimai-mysql \
    -e MYSQL_DATABASE=kimai \
    -e MYSQL_USER=kimai \
    -e MYSQL_PASSWORD=kimai \
    -e MYSQL_ROOT_PASSWORD=kimai \
    -p 3399:3306 -d mysql

Step 3: Start Kimai

Next, start the Kimai container using the already created database. If you look at the Kimai github page, you’ll notice that this isn’t the same command as what shows there.

Here’s the original command (which I’m not using):

docker run --rm --name kimai-test -ti -p 8001:8001 -e DATABASE_URL=mysql://kimai:kimai@${HOSTNAME}:3399/kimai kimai/kimai2:apache

And here’s my command. I had to explicitly add TRUSTED_HOSTS, the ADMINMAIL and ADMINPASS, and change the ${HOSTNAME} to the IP address of your docker host. Otherwise, I wasn’t able to access Kimai from other computers on my local network.

  • Green = change port here if already in use
  • Red = Add the IP address of your docker host
  • Orange = Manually specifying the admin email and password. This is what you’ll use to log in with.
  • Blue = Change to docker host IP address
sudo docker run --rm --name kimai -ti -p 8001:8001 -e TRUSTED_HOSTS=192.168.68.141,localhost,127.0.0.1 -e ADMINMAIL=example@gmail.com -e ADMINPASS=8charpassword -e DATABASE_URL=mysql://kimai:kimai@192.168.68.141:3399/kimai kimai/kimai2:apache

Note that 8 characters is the minimum for the password.

Step 4: Log In via Web Browser

Next, Kimai should now be running!

To check, you can go to your http://dockerIP:8001 in a web browser (192.168.68.141:8001)

Then simply log in with the credentials you created.

Step 5: Basic Setup

This app is extremely powerful and customizeable, so I won’t be going over all the available options since everyone has different needs.

Like I mentioned earlier, I’m using Kimai for overtime tracking only, so the first step for me is to create a new “customer”.

Create a Customer

This is sort of unintuitive, but you need to create a customer before you can start tracking time to a project. I’m creating a generic “Employee” customer.

Click Customers on the left sidebar, then click the + button in the top right corner.

Create A Project

Click Projects on the left sidebar:

Then click the + button in the top right corner.

Add a name, choose the customer you just created, and then choose a date range.

Create An Activity

Click Activity on the left, then create an activity. I’m calling mine Overtime Worked and assigning it to the Project “Overtime 2021” I just created.

Step 6: Change “Timetracking Mode” to Time-clock

Click Settings. Under Timetracking mode, change it to Time-Clock. This will let you click the Play button to start/stop time worked vs having to manually enter start and stop times.

Step 7: Start Tracking Time!

To start tracking time, simply click the timer widget in the top right corner.

A screen will pop up asking you what project and activity you want to apply the time to.

The selfhosted stopwatch will start tracking time right after. You can then view the timesheets for yourself under the My Times section or for all users under the Timesheets or Reporting tabs.

Wrapping Up

Hopefully this guide helped you get Kimai installed and setup! If you have any questions, feel free to let me know in the comments below and I’ll do my best to help you out.

My Homelab Equipment

Here is some of the gear I use in my Homelab. I highly recommend each of them.

The full list of server components I use can be found on my Equipment List page.

Source :
https://smarthomepursuits.com/how-to-install-kimai-time-tracking-app-in-docker/

Apply sensitivity labels to your files and email in Office

Excel for Microsoft 365 Word for Microsoft 365 Outlook for Microsoft 365 More…

Note: This feature requires a Microsoft 365 subscription and is available for users and organizations whose administrators have set up sensitivity labels. If you’re an administrator looking to get started with sensitivity labels see Get started with sensitivity labels.

You can apply sensitivity labels to your files and emails to keep them compliant with your organization’s information protection policies.

The names of these labels, the descriptions you see when you hover over them, and when to use each label will be customized for you by your organization. If you need additional information about which label to apply, and when, contact your organization’s IT department.

How are sensitivity labels applied?

Sensitivity labels are applied either manually or automatically.

Note: Even if your administrator has not configured automatic labeling, they may have configured your system to require a label on all Office files and emails, and may also have selected a default label as the starting point. If labels are required you won’t be able to save a Word, Excel, or PowerPoint file, or send an email in Outlook, without selecting a sensitivity label. 

To apply, change, or remove a label manually follow these steps:

Office 365Office 365 for MacOffice for AndroidOffice for iOSWeb

Outlook

  1. When composing an email, select Sensitivity.

    Sensitivity button in Outlook for the webImportant:  Sensitivity is not available if your Office account isn’t a work account, and if your administrator hasn’t configured any sensitivity labels and enabled the feature for you. 
  2. Choose the sensitivity label that applies to your email.

    Sensitivity button with sensitivity options in Outlook for the webNote: If your organization has configured a website to learn more about their sensitivity labels, you will also see a Learn More option.

To remove a sensitivity label that has already been applied to an email, unselect it from the Sensitivity menu. Naturally if your organization requires labels on all files you won’t be able to remove it.

Word, Excel, PowerPoint

  1. On the Home tab, select Sensitivity.

    Sensitivity button in Office on the webImportant:  Sensitivity is not available if your Office account isn’t a work account with a Office 365 Enterprise E3 or Office 365 Enterprise E5 license assigned, or if your administrator hasn’t configured any sensitivity labels and enabled the feature for you .
  2. Choose the sensitivity label that applies to your file.

    Sensitivity button and dropdown menu in Office on the webNote: If your organization has configured a website to learn more about their sensitivity labels, you will also see a Learn More option.

To remove a sensitivity label that has already been applied to a file, unselect it from the Sensitivity menu. Naturally if your organization requires labels on all files you won’t be able to remove it.

Automatically applied (or recommended) labels

If your administrator has set up automatic labeling then files or emails that contain certain kinds of information – such as social security numbers, credit card numbers, or other sensitive information – can have a specified label either recommended for, or applied, automatically. 

If a label has been applied automatically you’ll see a notification below the Office ribbon that looks like this.

Screenshot of a Policy Tip for an automatically applied sensitivity label

The notice for when a label has been recommended, but not automatically applied, looks similar.

For more information see Automatically apply or recommend sensitivity labels to your files and emails in Office 

How do I know what label is currently applied?

The way to see the currently applied label, if any, varies slightly depending upon whether you’re on desktop or mobile.

On desktop apps (including Office for the web) look at the status bar at the bottom of the window.

The Excel status bar showing a "General" sensitivity label has been applied

On the Office mobile apps, select the  Three dots icon  menu.

Outlook is a bit different

In Outlook nothing appears if no label has been selected or if you’re composing an email and only the default label is applied. 

If a label has been selected, however, you’ll see it on the InfoBar just above the To field.

A sensitivity label displayed in the InfoBar above the To field in an Outlook email message.

What happens when I apply a sensitivity label?

When you apply a sensitivity label, the label information will persist with your file or email, even as it is shared between devices, applications, and cloud services. Applying a sensitivity label may also result in changes to your file or email according to your organization’s configuration, such as:

  • Encryption with Information Rights Management may be applied to your file or email
  • A header or footer may appear in your file or email
  • A watermark may appear in your file

Note: If you don’t have permission to change or remove a sensitivity label, you’ll be prevented from doing so with an error message in most apps. In some apps, like Outlook mobile, the sensitivity labels will simply be disabled.

Not all apps on all platforms support the same behavior, so the exact results of applying a sensitivity label may vary slightly. For more information about what capabilities are supported on each platform see Support for sensitivity label capabilities in apps.

Justify changes to sensitivity label

Your administrator can have a policy that requires you to provide justification before changing a sensitivity label from a higher sensitivity to a lower sensitivity. In this configuration, you may be asked to choose a justification reason or provide your own when selecting a less sensitive label.

Note: You will only be asked to justify changes one time after opening a document or replying to forwarding an email message. After justifying once, subsequent changes will not require justification until that document or email message is closed and opened again.

The dialog box that appears when your organization requires you to provide a justification for changing a sensitivity label.

See also


Source :
https://support.microsoft.com/en-us/office/apply-sensitivity-labels-to-your-files-and-email-in-office-2f96e7cd-d5a4-403b-8bd7-4cc636bae0f9#OfficeVersion=Web

Cybercrime (and Security) Predictions for 2023

Threat actors continue to adapt to the latest technologies, practices, and even data privacy laws—and it’s up to organizations to stay one step ahead by implementing strong cybersecurity measures and programs.

Here’s a look at how cybercrime will evolve in 2023 and what you can do to secure and protect your organization in the year ahead.

Increase in digital supply chain attacks #

With the rapid modernization and digitization of supply chains come new security risks. Gartner predicts that by 2025, 45% of organizations worldwide will have experienced attacks on their software supply chains—this is a three-fold increase from 2021. Previously, these types of attacks weren’t even likely to happen because supply chains weren’t connected to the internet. But now that they are, supply chains need to be secured properly.

The introduction of new technology around software supply chains means there are likely security holes that have yet to be identified, but are essential to uncover in order to protect your organization in 2023.

If you’ve introduced new software supply chains to your technology stack, or plan to do so sometime in the next year, then you must integrate updated cybersecurity configurations. Employ people and processes that have experience with digital supply chains to ensure that security measures are implemented correctly.

Mobile-specific cyber threats are on-the-rise#

It should come as no surprise that with the increased use of smartphones in the workplace, mobile devices are becoming a greater target for cyber-attack. In fact, cyber-crimes involving mobile devices have increased by 22% in the last year, according to the Verizon Mobile Security Index (MSI) 2022 with no signs of slowing down in advance of the new year.

As hackers hone in on mobile devices, SMS-based authentication has inevitably become less secure. Even the seemingly most secure companies can be vulnerable to mobile device hacks. Case in point, several major companies, including Uber and Okta were impacted by security breaches involving one-time passcodes in the past year alone.

This calls for the need to move away from relying on SMS-based authentication, and instead to multifactor authentication (MFA) that is more secure. This could include an authenticator app that uses time-sensitive tokens, or more direct authenticators that are hardware or device-based.

Organizations need to take extra precautions to prevent attacks that begin with the frontline by implementing software that helps verify user identity. According to the World Economic Forum’s 2022 Global Risks Report, 95% of cybersecurity incidents are due to human error. This fact alone emphasizes the need for a software procedure that decreases the chance of human error when it comes to verification. Implementing a tool like Specops’ Secure Service Desk helps reduce vulnerabilities from socially engineered attacks that are targeting the help desk, enabling a secure user verification at the service desk without the risk of human error.

Double down on cloud security #

As more companies opt for cloud-based activities, cloud security—any technology, policy, or service that protects information stored in the cloud—should be a top priority in 2023 and beyond. Cyber criminals become more sophisticated and evolve their tactics as technologies evolve, which means cloud security is essential as you rely on it more frequently in your organization.

The most reliable safeguard against cloud-based cybercrime is a zero trust philosophy. The main principle behind zero trust is to automatically verify everything—and essentially not trust anyone without some type of authorization or inspection. This security measure is critical when it comes to protecting data and infrastructure stored in the cloud from threats.

Ransomware-as-a-Service is here to stay #

Ransomware attacks continue to increase at an alarming rate. Data from Verizon discovered a 13% increase in ransomware breaches year-over-year. Ransomware attacks have also become increasingly targeted — sectors such as healthcare and food and agriculture are just the latest industries to be victims, according to the FBI.

With the rise in ransomware threats comes the increased use of Ransomware-as-a-Service (RaaS). This growing phenomenon is when ransomware criminals lease out their infrastructure to other cybercriminals or groups. RaaS kits make it even easier for threat actors to deploy their attacks quickly and affordably, which is a dangerous combination to combat for anyone leading the cybersecurity protocols and procedures. To increase protection against threat actors who use RaaS, enlist the help of your end-users.

End-users are your organization’s frontline against ransomware attacks, but they need the proper training to ensure they’re protected. Make sure your cybersecurity procedures are clearly documented and regularly practiced so users can stay aware and vigilant against security breaches. Employing backup measures like password policy software, MFA whenever possible, and email-security tools in your organization can also mitigate the onus on end-user cybersecurity.

Data privacy laws are getting stricter—get ready #

We can’t talk about cybersecurity in 2023 without mentioning data privacy laws. With new data privacy laws set to go into effect in several states over the next year, now is the time to assess your current procedures and systems to make sure they comply. These new state-specific laws are just the beginning; companies would be wise to review their compliance as more states are likely to develop new privacy laws in the years to come.

Data privacy laws often require changes to how companies store and processing data, and implementing these new changes might open you up to additional risk if they are not implemented carefully. Ensure your organization is in adherence to proper cyber security protocols, including zero trust, as mentioned above.

Source :
https://thehackernews.com/2022/12/cybercrime-and-security-predictions-for.html

Google introduces end-to-end encryption for Gmail on the web

Google announced on Friday that it’s adding end-to-end encryption (E2EE) to Gmail on the web, allowing enrolled Google Workspace users to send and receive encrypted emails within and outside their domain. 

Client-side encryption (as Google calls E2EE) was already available for users of Google Drive, Google Docs, Sheets, Slides, Google Meet, and Google Calendar (beta).

Once enabled, Gmail client-side encryption will ensure that any sensitive data delivered as part of the email’s body and attachments (including inline images) can not be decrypted by Google servers — the email header (including subject, timestamps, and recipients lists) will not be encrypted.

“With Google Workspace Client-side encryption (CSE), content encryption is handled in the client’s browser before any data is transmitted or stored in Drive’s cloud-based storage,” Google explained on its support website.

“That way, Google servers can’t access your encryption keys and decrypt your data. After you set up CSE, you can choose which users can create client-side encrypted content and share it internally or externally.”

Gmail E2EE beta is currently available for Google Workspace Enterprise Plus, Education Plus, and Education Standard customers.

They can apply for the beta until January 20, 2023, by submitting their Gmail CSE Beta Test Application which should include the email address, Project ID, and test group domain.

Gmail E2EE beta
Sending and receiving end-to-end encrypted emails in Gmail (Google)

The company says the feature is not yet available to users with personal Google Accounts or Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers. 

After Google emails back to confirm that the account is ready, admins can set up Gmail CSE for their users by going through the following procedure to set up their environment, prepare S/MIME certificates for each user in the test group, and configure the key service and identity provider.

​The feature will be off by default and can be enabled at the domain, organizational unit, and Group levels by going to Admin console > Security > Access and data control > Client-side encryption.

Once enabled, you can toggle on E2EE for any message by clicking the lock icon next to the Recipients field and clicking “Turn on” under the “Additional encryption” option.

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AD

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Users will then be able to compose their Gmail messages and add email attachments as they would normally do.

“Google Workspace already uses the latest cryptographic standards to encrypt all data at rest and in transit between our facilities,” Google added.

“Client-side encryption helps strengthen the confidentiality of your data while helping to address a broad range of data sovereignty and compliance needs.”

Related Articles:

Apple rolls out end-to-end encryption for iCloud backups

Twitter source code indicates end-to-end encrypted DMs are coming

Learn to use Google Docs, Sheets, Gmail and more for just $41

OldGremlin hackers use Linux ransomware to attack Russian orgs

Source :
https://www.bleepingcomputer.com/news/security/google-introduces-end-to-end-encryption-for-gmail-on-the-web/

Everything you might have missed during Cloudflare’s Impact Week 2022

And that’s a wrap! Impact Week 2022 has come to a close. Over the last week, Cloudflare announced new commitments in our mission to help build a better Internet, including delivering Zero Trust services for the most vulnerable voices and for critical infrastructure providers. We also announced new products and services, and shared technical deep dives.

Were you able to keep up with everything that was announced? Watch the Impact Week 2022 wrap-up video on Cloudflare TV, or read our recap below for anything you may have missed.

Product announcements

BlogSummary
Cloudflare Zero Trust for Project Galileo and the Athenian ProjectWe are making the Cloudflare One Zero Trust suite available to teams that qualify for Project Galileo or Athenian at no cost. Cloudflare One includes the same Zero Trust security and connectivity solutions used by over 10,000 customers today to connect their users and safeguard their data.
Project Safekeeping – protecting the world’s most vulnerable infrastructure with Zero TrustUnder-resourced organizations that are vital to the basic functioning of our global communities (such as community hospitals, water treatment facilities, and local energy providers) face relentless cyber attacks, threatening basic needs for health, safety and security. Cloudflare’s mission is to help make a better Internet. We will help support these vulnerable infrastructure by providing our enterprise-level Zero Trust cybersecurity solution to them at no cost, with no time limit.
Cloudflare achieves FedRAMP authorization to secure more of the public sectorWe are excited to announce our public sector suite of services, Cloudflare for Government, has achieved FedRAMP Moderate Authorization. The Federal Risk and Authorization Management Program (“FedRAMP”) is a US-government-wide program that provides a standardized approach to security assessment, authorization, and continuous monitoring for cloud products and services.
A new, configurable and scalable version of Geo Key Manager, now available in Closed BetaAt Cloudflare, we want to give our customers tools that allow them to maintain compliance in this ever-changing environment. That’s why we’re excited to announce a new version of Geo Key Manager — one that allows customers to define boundaries by country, by region, or by standard.

Technical deep dives

BlogSummary
Cloudflare is joining the AS112 project to help the Internet deal with misdirected DNS queriesCloudflare is participating in the AS112 project, becoming an operator of the loosely coordinated, distributed sink of the reverse lookup (PTR) queries for RFC 1918 addresses, dynamic DNS updates and other ambiguous addresses.
Measuring BGP RPKI Route Origin ValidationThe Border Gateway Protocol (BGP) is the glue that keeps the entire Internet together. However, despite its vital function, BGP wasn’t originally designed to protect against malicious actors or routing mishaps. It has since been updated to account for this shortcoming with the Resource Public Key Infrastructure (RPKI) framework, but can we declare it to be safe yet?

Customer stories

BlogSummary
Democratizing access to Zero Trust with Project GalileoLearn how organizations under Project Galileo use Cloudflare Zero Trust to protect their organization from cyberattacks.
Securing the inboxes of democracyCloudflare email security worked hard in the 2022 U.S. midterm elections to ensure that the email inboxes of those seeking office were secure.
Expanding Area 1 email security to the Athenian ProjectWe are excited to share that we have grown our offering under the Athenian Project to include Cloudflare’s Area 1 email security suite to help state and local governments protect against a broad spectrum of phishing attacks to keep voter data safe and secure.
How Cloudflare helps protect small businessesLarge-scale cyber attacks on enterprises and governments make the headlines, but the impacts of cyber conflicts can be felt more profoundly and acutely by small businesses that struggle to keep the lights on during normal times. In this blog, we’ll share new research on how small businesses, including those using our free services, have leveraged Cloudflare services to make their businesses more secure and resistant to disruption.

Internet access

BlogSummary
Cloudflare expands Project Pangea to connect and protect (even) more community networksA year and a half ago, Cloudflare launched Project Pangea to help provide Internet services to underserved communities. Today, we’re sharing what we’ve learned by partnering with community networks, and announcing an expansion of the project.
The US government is working on an “Internet for all” plan. We’re on board.The US government has a $65 billion program to get all Americans on the Internet. It’s a great initiative, and we’re on board.
The Montgomery, Alabama Internet Exchange is making the Internet faster. We’re happy to be there.Internet Exchanges are a critical part of a strong Internet. Here’s the story of one of them.
Partnering with civil society to track Internet shutdowns with Radar Alerts and APIWe want to tell you more about how we work with civil society organizations to provide tools to track and document the scope of these disruptions. We want to support their critical work and provide the tools they need so they can demand accountability and condemn the use of shutdowns to silence dissent.
How Cloudflare helps next-generation marketsAt Cloudflare, part of our role is to make sure every person on the planet with an Internet connection has a good experience, whether they’re in a next-generation market or a current-gen market. In this blog we talk about how we define next-generation markets, how we help people in these markets get faster access to the websites and applications they use on a daily basis, and how we make it easy for developers to deploy services geographically close to users in next-generation markets.

Sustainability

BlogSummary
Independent report shows: moving to Cloudflare can cut your carbon footprintWe didn’t start out with the goal to reduce the Internet’s environmental impact. But as the Internet has become an ever larger part of our lives, that has changed. Our mission is to help build a better Internet — and a better Internet needs to be a sustainable one.
A more sustainable end-of-life for your legacy hardware appliances with Cloudflare and Iron MountainWe’re excited to announce an opportunity for Cloudflare customers to make it easier to decommission and dispose of their used hardware appliances in a sustainable way. We’re partnering with Iron Mountain to offer preferred pricing and value-back for Cloudflare customers that recycle or remarket legacy hardware through their service.
How we’re making Cloudflare’s infrastructure more sustainableWith the incredible growth of the Internet, and the increased usage of Cloudflare’s network, even linear improvements to sustainability in our hardware today will result in exponential gains in the future. We want to use this post to outline how we think about the sustainability impact of the hardware in our network, and what we’re doing to continually mitigate that impact.
Historical emissions offsets (and Scope 3 sneak preview)Last year, Cloudflare committed to removing or offsetting the historical emissions associated with powering our network by 2025. We are excited to announce our first step toward offsetting our historical emissions by investing in 6,060 MTs’ worth of reforestation carbon offsets as part of the Pacajai Reduction of Emissions from Deforestation and forest Degradation (REDD+) Project in the State of Para, Brazil.
How we redesigned our offices to be more sustainableCloudflare is working hard to ensure that we’re making a positive impact on the environment around us, with the goal of building the most sustainable network. At the same time, we want to make sure that the positive changes that we are making are also something that our local Cloudflare team members can touch and feel, and know that in each of our actions we are having a positive impact on the environment around us. This is why we make sustainability one of the underlying goals of the design, construction, and operations of our global office spaces.
More bots, more treesOnce a year, we pull data from our Bot Fight Mode to determine the number of trees we can donate to our partners at One Tree Planted. It’s part of the commitment we made in 2019 to deter malicious bots online by redirecting them to a challenge page that requires them to perform computationally intensive, but meaningless tasks. While we use these tasks to drive up the bill for bot operators, we account for the carbon cost by planting trees.

Policy

BlogSummary
The Challenges of Sanctioning the InternetAs governments continue to use sanctions as a foreign policy tool, we think it’s important that policymakers continue to hear from Internet infrastructure companies about how the legal framework is impacting their ability to support a global Internet. Here are some of the key issues we’ve identified and ways that regulators can help balance the policy goals of sanctions with the need to support the free flow of communications for ordinary citizens around the world.
An Update on Cloudflare’s Assistance to UkraineOn February 24, 2022, when Russia invaded Ukraine, Cloudflare jumped into action to provide services that could help prevent potentially destructive cyber attacks and keep the global Internet flowing. During Impact Week, we want to provide an update on where things currently stand, the role of security companies like Cloudflare, and some of our takeaways from the conflict so far.
Two months later: Internet use in Iran during the Mahsa Amini ProtestsA series of protests began in Iran on September 16, following the death in custody of Mahsa Amini — a 22 year old who had been arrested for violating Iran’s mandatory hijab law. The protests and civil unrest have continued to this day. But the impact hasn’t just been on the ground in Iran — the impact of the civil unrest can be seen in Internet usage inside the country, as well.
How Cloudflare advocates for a better InternetWe thought this week would be a great opportunity to share Cloudflare’s principles and our theories behind policy engagement. Because at its core, a public policy approach needs to reflect who the company is through their actions and rhetoric. And as a company, we believe there is real value in helping governments understand how companies work, and helping our employees understand how governments and law-makers work.
Applying Human Rights Frameworks to our approach to abuseWhat does it mean to apply human rights frameworks to our response to abuse? As we’ll talk about in more detail, we use human rights concepts like access to fair process, proportionality (the idea that actions should be carefully calibrated to minimize any effect on rights), and transparency.
The Unintended Consequences of blocking IP addressesThis blog dives into a discussion of IP blocking: why we see it, what it is, what it does, who it affects, and why it’s such a problematic way to address content online.

Impact

BlogSummary
Closing out 2022 with our latest Impact ReportOur Impact Report is an annual summary highlighting how we are trying to build a better Internet and the progress we are making on our environmental, social, and governance priorities.
Working to help the HBCU Smart Cities ChallengeThe HBCU Smart Cities Challenge invites all HBCUs across the United States to build technological solutions to solve real-world problems.
Introducing Cloudflare’s Third Party Code of ConductCloudflare is on a mission to help build a better Internet, and we are committed to doing this with ethics and integrity in everything that we do. This commitment extends beyond our own actions, to third parties acting on our behalf. We are excited to share our Third Party Code of Conduct, specifically formulated with our suppliers, resellers and other partners in mind.
The latest from Cloudflare’s seventeen Employee Resource GroupsIn this blog post, we highlight a few stories from some of our 17 Employee Resource Groups (ERGs), including the most recent, Persianflare.

What’s next?

That’s it for Impact Week 2022. But let’s keep the conversation going. We want to hear from you!

Visit the Cloudflare Community to share your thoughts about Impact Week 2022, or engage with our team on Facebook, Twitter, LinkedIn, and YouTube.

Or if you’d like to rewatch any Cloudflare TV segments associated with the above stories, visit the Impact Week hub on our website.

Watch on Cloudflare TV

We protect entire corporate networks, help customers build Internet-scale applications efficiently, accelerate any website or Internet application, ward off DDoS attacks, keep hackers at bay, and can help you on your journey to Zero Trust.

Visit 1.1.1.1 from any device to get started with our free app that makes your Internet faster and safer.

To learn more about our mission to help build a better Internet, start here. If you’re looking for a new career direction, check out our open positions.

Source :
https://blog.cloudflare.com/everything-you-might-have-missed-during-cloudflares-impact-week-2022/

Yes, AirPods work fine with Pixel phones, but Pixel Buds Pro work better

We see this question floating around the web quite a bit: will my AirPods work with a Pixel? The simple answer is, of course, yes! Though AirPods (or AirPods Pro) are designed to work best with Apple products, they are still Bluetooth earbuds that can be connected to a wide variety of devices. As a matter of fact, I’ve used both the AirPods and AirPods Pro with my Chromebook, too, and there’s no real issue in getting them connected on that front, either.

How to pair your AirPods

Pairing is pretty simple. With the AirPods in their case, flip open the lid, hold the button around back until the LED begins pulsing, and look for your AirPods in the list of available Bluetooth devices to pair. Again, I’ve had little issue whatsoever in getting them connected to anything I’ve tried, so thankfully Apple hasn’t put any blocks in place for non-Apple devices.

What works with AirPods on Pixel

Once you get them all connected, the functionality is pretty basic. For standard AirPods, you can listen to media, take calls, and double-tap near the top to play/pause audio. That’s about it. They stay connected well and have very little latency, so for all sorts of applications, they are pretty great. If you are OK with a straightforward bluetooth earbuds experience, there’s technically nothing broken, here. There’s just not a ton of added features.

For the AirPods Pro, the haptic buttons on the earbuds themselves will work based on how you set them up. Out of the box, they default to a single click for play/pause, double-click for skip forward, and triple-click for skip back. A long press will toggle ANC and transparency modes, too.

What doesn’t work with Airpods on Pixel

When looking at the variety of available earbuds on the market, clearly the AirPods are pretty Spartan in their functionality on non-Apple devices. While they do technically work fine for the basics, there’s a bunch of stuff you need to know that these earbuds won’t do on a Pixel phone. First up, since there’s only support for a double-top on the standard AirPods (it defaults to play/pause), when you are needing to adjust volume or skip a track, you’ll need to grab your phone. As stated above, the AirPods Pro get around this limitation a bit more effortlessly thanks to the haptic buttons on the stems.

None of the physical shortcuts can be adjusted when using a Pixel phone, however, and you’ll need an Apple device of some sort in order to change the device name and customize your click functionalities. It is worth noting, however, that even on Apple devices, the number of custom things you can do with the AirPods Pro is pretty limited, so you aren’t missing out on too much if you don’t have an Apple device around.

A software battery life indicator is another key thing missing from the equation, and apart from installing some 3rd-party software, you won’t know the remaining charge you have on your earbuds when paired to a Pixel phone. If you have a wireless charging pad and keep your AirPods on them regularly, it’s not a huge deal. The only time it really bugs me is with my old, 1st-gen AirPods that don’t come with wireless charging. I forget to top them off regularly.

And speaking of charging, all the AirPods at this point still charge with Lightning cables. That’s right: if you don’t have one of those lying around, you’re gonna be in trouble. For me, wireless charging has solved this issue, but it is still unfortunate. As an Android/ChromeOS guy, I don’t have Lightning cables around very often. It’s a small-but-aggravating thing you need to remember.

Why the Pixel Buds Pro and Pixel phones are a better pair

This should be pretty obvious, but the Pixel Buds Pro are a far better fit if you have a Pixel phone. Well, I say it should be obvious; but Google hasn’t always made it that way, have they? With issues here and there with their older Pixel Buds, I’ve not been a huge fan up until the Pixel Buds Pro. At this point, however, I’m a huge fan and all the niceties you get along with them have totally turned the tide for me.

For starters, the on-ear functionality is fantastic. Gestures like swiping for volume controls, tapping for play/pause/skip, and holding for ANC or transparency are the best in the business. It all works like you’d expect, the surface of the actual earbud is big enough to keep you from missing on a regular basis, and the way the Pixel Buds Pro sit in your ear keep them from feeling uncomfortable when you press on them.

The Pixel Buds Pro also come with Fast Pair, so as soon as you open them up, your Pixel will see them and get you paired up with ease. To be fair, the AirPods do this as well, but only on Apple devices. Pixel Buds Pro will Fast Pair with any eligible Android device or Chromebook, too.

Obviously, the Pixel Buds Pro also have an app (it is baked-in on Pixel phones) that allows for all sorts of customization for your presses, swipes, and EQ settings. Again, this sort of thing is present for the AirPods on Apple devices, but Google’s customization on Pixels and Android phones is far more robust and with Feature Drops, it will only get better over time.

So, in a nutshell, if you are a Pixel owner, AirPods will definitely work with your device, but I’d recommend the Pixel Buds Pro in the end. They’ve been on sale a ton of times for $149, and for that price, they are barely more expensive than the standard AirPods and far cheaper than the AirPods Pro. They pair easier, have more features, and I’d argue the sound quality is better too. While the AirPods and AirPods Pro technically will work for you, I’d only recommend them if you are in possession of them already, have an Apple device or two you use on a regular basis, or you get them as a gift. In any other case, go for the Pixel Buds Pro.

Source :
https://chromeunboxed.com/airpods-pro-pixel-phones-will-it-work/

How to keep your Gmail Inbox free of Spam and Promotions

Gmail Spam Featured Image

Using its time-tested and refined algorithms, Gmail does a pretty good job of trying to keep our inboxes free of Spam, Junk emails, and unwanted promotions. It even utilizes inbox tabs to categorize your promotions, social, updates, and forum emails and keep them out of your primary email tab where your actual new emails are shown. However, even with all of these tools, filtering out unwanted emails is not 100% perfect, and a little manual input from us can go a long way. There are three ways that you can train Gmail to filter out unwanted emails from your inbox, which are as follows:

Inbox Categories

The first is the aforementioned inbox categories that can separate certain types of emails and display them on a different tab. Although initially done programmatically, this can be further tweaked so that you have the desired results.

To turn this feature on, navigate to your Gmail settings, then click on the Inbox tab. Make sure the Inbox type is set to “Default,” then add a checkmark to the categories you wish to have in a separate tab. If you just want to keep out marketing emails, add a check to the “Promotions” category, then “Save Changes.”

You will now have a “Promotions” tab in your emails that you have the option to check if desired. If you see emails in there that you’d rather go straight to your Primary tab, just drag it out and into the main tab. Gmail will then ask if you would like for it to automatically do the same for future emails from the same sender.

I just want the steps!

  1. Go to Gmail settings
  2. Click on the Inbox tab
  3. Make sure the Inbox type is set to “Default”
  4. Add a check to the “Promotions” category
  5. Click on “Save Changes”

Gmail Filters

Utilizing Gmail filters is a manual process at first, but completely pays off once it’s set up and starts automatically filtering based on the parameters you have set. You can be very deliberate with your email filters, setting specific email addresses and/or domains to automatically go to Spam, or you can be more general and block out an entire email list that you may have been unwillingly made a part of. To do this, open the Spam email you would like to filter out in the future, then click on the three-dot menu, and select “Filter messages like these.”

Depending on the email, if Gmail detects that this was sent to a mailing list and not you directly, you will see an option to filter the email based on the list itself. Click on “Create filter,” and then choose to either archive or delete the email. If there are other emails in your inbox that match this filter, you should also see an option to apply it to all the matching conversations. Once you’ve chosen your desired action(s), click on “Create filter.”

I just want the steps!

  1. Open the Spam email you would like to filter out in the future
  2. Click on the three-dot menu
  3. Select “Filter messages like these”
  4. Click on “Create filter,” and then choose to either archive or delete the email
  5. Select option to apply it to all the matching conversations
  6. Click on “Create filter”

Reporting Spam in Inbox

Lastly, you can train Gmail to programmatically unsubscribe from an email list, mark the email as Spam, or do both at the same time. The latter is the most effective and recommended method, as it not only tries to unsubscribe you from the list but also marks it as Spam in case unsubscribing doesn’t go through as it should.

To just unsubscribe, you can click on the “Unsubscribe” link that appears beside the sender’s email address. Once you click there, you will receive a notification asking you to confirm that you want to go ahead and unsubscribe.

To both unsubscribe and mark the email as Spam, click on the exclamation mark that appears in the menu above the email, then confirm that you want to form “Report spam and unsubscribe.”

I just want the steps!

  1. To just unsubscribe, click on the “Unsubscribe” link that appears beside the sender’s email address, then confirm by clicking the blue “Unsubscribe” button
  2. To both unsubscribe and mark the email as Spam, click on the exclamation mark that appears in the menu above the email
  3. At the confirmation popup, click on “Report spam and unsubscribe”

Source :
https://chromeunboxed.com/how-to-filter-spam-promotions

Protect Your iOS Devices with Cortex XDR Mobile

Cortex XDR 3.5 and Cortex XDR Agent 7.9 Deliver Stronger Security, Better Search and Broader Coverage, Including iOS Support

Your employees probably expect to work from anywhere, at any time they want, on any device. With the rise of remote work, users are accessing business apps and data from mobile devices more than ever before. Cortex XDR Mobile for iOS lets you protect your users from mobile threats, such as malicious URLs in text messages and malicious or unwanted spam calls.

Cortex XDR Mobile for iOS is just one of over 40 new features in our Cortex XDR 3.5 and Cortex XDR Agent 7.9 releases. In addition to iOS protection, we’ve bolstered endpoint security, improved the flexibility of XQL Search, and expanded visibility and normalization to additional data sources. Even more new advancements make it easier than ever to manage alert exceptions and granularly control access to alerts and incidents.

Let’s dive in and take a deeper look at the new capabilities of Cortex XDR 3.5 and Cortex XDR Agent 7.9.

iOS Protection with Cortex XDR Mobile

With the rapid shift to remote work, flexible BYOD policies are a must have, now, for many companies. Whether employees are working at home, from a café, or in a corporate office, they often have a phone within reach, and for good reason. 62% of U.S. workers say mobile phones or tablets help them be productive at work, according to a broad 2021 survey.

Phishing and Smishing and Spam, Oh My!

If you own a smartphone (like 85% of Americans do) you’ve probably received suspicious text messages claiming your bank or Amazon or PayPal account has been blocked. Or you’ve received messages saying that you need to click a link to complete a USPS shipment. And if you are receiving these messages, you can assume your users are also receiving similar messages. It’s only a matter of time before a user clicks one of these links and supplies their credentials, possibly even the same credentials they use at work. These smishing attacks, or phishing performed through SMS, are on the rise.If your organization is like many others, you’ve probably deployed an email security solution that filters spam and phishing URLs. However, you may not be protecting your mobile devices – BYOD or corporate-owned – from spam calls and phishing attacks.Screenshot of being protected by Cortex XDR, showing security events.

With Cortex XDR Mobile for iOS, you can now secure iOS devices from advanced threats like smishing. The Cortex XDR agent blocks malicious URLs in SMS messages with URL filtering powered by Unit 42 threat intelligence. It can also block spam calls, safeguarding your users from unwanted and potentially fraudulent calls. Users can also report a spam call or message, allowing the Cortex XDR administrator to block the phone number.

Hunting Down Jailbroken Devices

Some of your iPhone users might “jailbreak” their phones to remove software restrictions imposed by Apple. Once they gain root access to their phones, they can install software not available in the App Store. Jailbreaking increases the risk of downloading malware. It can also create stability issues.

The Cortex XDR agent detects jailbroken devices, including evasion techniques designed to thwart security tools. Overall, the Cortex XDR provides strong protection for iPhones and iPads, while balancing privacy and usability requirements.

Now you can protect a broad set of endpoints, mobile devices and cloud workloads in your organization, including Windows, Linux, Mac, Android, Chrome and now iOS, with the Cortex XDR agent.

In-Process Shellcode Protection

Threat actors can attempt to bypass endpoint security controls using shellcode to load malicious code into memory. Cortex XDR’s patent-pending in-process shellcode protection module blocks these attempts. To understand how, let’s look at a common attack sequence.

After threat actors have gained initial access to a host, they typically perform a series of steps, including analyzing the host operating system and delivering a malicious payload to the host.

They may use a stager to deliver the payload directly into memory rather than installing malware on the host machine. By loading the payload directly into memory, they can circumvent many antivirus solutions that will either ignore or perform more limited security checks on memory.

Many red team tools or hacking tools, such as Cobalt Strike, Sliver or Brute Ratel, have made it easier for attackers to perform these sophisticated steps.

If a process, including a benign process, executes and allocates memory in a suspicious way, the Cortex XDR agent will single out that memory allocation and extract and analyze the buffer. If the Cortex XDR agent detects any signature or indicator that the payload is malicious, the agent conducts additional analysis on the process and shellcode, including analyzing the behavior of the code and the process, using EDR data enrichment.

If the Cortex XDR agent determines the shellcode or the process loaded by the shellcode are malicious, it will terminate the process that loaded the shellcode and the allocated memory. By killing the process chain, or the “causality,” Cortex XDR prevents the malicious software from executing.

In-process shellcode protection is a patent-pending technology that helps detect and prevent the use of hacking tools and malware.

Our in-process shellcode protection will block red team and hacking tools from loading malicious code, without needing to individually identify and block each tool.

This means that if a never-before-seen hacking tool is released, Cortex XDR can prevent the tool from using shellcode to load a payload into memory.

Cortex XDR will terminate the implant once it’s loaded on the machine before it can do anything malicious.

Financial Malware and Cryptomining Protection

Whether stealing from bank accounts or mining for cryptocurrency, cybercriminals always have new tricks up their collective sleeves. To combat these dangerous threats, we’ve added two new behavior-based protection modules in Cortex XDR Agent 7.9. Let’s take a brief look at these threats and how you can mitigate them with Cortex XDR.

Banking Trojans emerged over a decade ago, typically stealing banking credentials by manipulating web browser sessions and logging keystrokes. Criminals deployed large networks of Trojans, such as Zeus, Trickbot, Emotet and Dridex, over the years. They infected millions of computers, accessed bank accounts, and transferred funds from victims. Now, threat actors often use these Trojans to deliver other types of malware to victims’ devices, like ransomware.

Cryptojacking, or malicious and unauthorized mining for cryptocurrency, is an easy way for threat actors to make money. Threat actors often target cloud services to mine cryptocurrency because cloud services provide greater scale, allowing them to mine cryptocurrency faster than a traditional endpoint. According to Unit 42 research, 23% of organizations with cloud assets are affected by cryptojacking, and it’s still the most common attack on unsecured Kubernetes clusters.

The new banking malware threat protection and cryptominers protection modules in the Cortex XDR agent automatically detect and stop the behaviors associated with these attacks. For example, to block banking malware, the module will block attempts to infect web browsers during process creation, as well as block other browser injection techniques. The cryptominers protection module will detect unusual cryptographic API or GPU access and other telltale signs of cryptojacking.

Both of these modules augment existing banking and cryptomining protection already available with Cortex XDR. You can enable, disable or set these modules to alert-only mode on Windows, Linux and macOS endpoints. You can also create exceptions per module or module rule for granular policy control.

Scope-Based Access Control for Alerts and Incidents

To address data privacy and security requirements, you might wish to control which Cortex XDR alerts and incidents your users can view. With Cortex XDR 3.5, you can control which alerts and incidents users can access based on endpoint and endpoint group tags.

Screenshot showing the update user page.

You can tag endpoints or endpoint groups by geographic location, organization, business unit, department or any other segmentation of your choice. Then, you can flexibly manage access to alerts and incidents based on the tags you’ve defined.

Alert Management Made Simple

Cortex XDR 3.5 provides several enhancements to ease alert management and reduce noise. First, you can now view and configure alert exclusions and agent exception policies from a central location. You are able to configure which alerts to suppress. You can also configure exceptions to IOC and BIOC rules to prevent matching events from triggering alerts.

A new Disable Prevention Rules feature enables you to granularly exclude prevention actions triggered by specific security modules. The Legacy Exceptions window shows legacy “allow list rules,” which are still available.

Screenshot of Cortex XDR page on IOC/BIOC suppression rules. XQL Search Integration with Vulnerability Assessment

To help you quickly hunt down threats and discover high risk assets, we have enhanced our XQL search capability. Now you can uncover vulnerable endpoints and gain valuable exposure context for investigations by viewing Common Vulnerabilities and Exposures (CVEs), as well as installed applications per endpoint. You can also list all CVEs detected in your organization, together with the endpoints and applications impacted by each CVE.

In addition, XQL search supports several new options that offer greater flexibility and control to streamline investigation and response. Notably, a new top stage command reveals the top values for a specific field quickly, with minimal memory usage. By default the top stage command displays the top ten results.

For a complete list of new features, see the Cortex XDR 3.5 and Cortex XDR Agent 7.9 release notes. To learn more about the in-process shellcode protection feature, attend the session “Today’s Top Endpoint Threats, and Advancements to Stop Them” on Tuesday, December 13, at 10:30 AM PST at the Ignite ’22 Conference.

Source :
https://www.paloaltonetworks.com/blog/2022/12/ios-devices-with-cortex-xdr-mobile/